Administration Manager (Ex-Army Personnel Preferred)

Preferred candidates from Real Estate Industry

Job Title: Administration Manager

Department: Administration
Location: Chennai
Experience Required: 8–12 years (Minimum 3–5 years in a managerial role)

Job Purpose:

To manage, supervise, and streamline all administrative functions of the organization, ensuring smooth operations, regulatory compliance, cost-effectiveness, and high service standards across all sites and departments.

Key Responsibilities:

1. Office and Facility Management

• Oversee day-to-day office operations, facility upkeep, maintenance, and housekeeping.
• Manage office infrastructure, security, utilities, and compliance with health & safety norms.
• Coordinate repairs, renovations, and service contracts (AMC, pest control, CCTV, etc.).

2. General Administration

• Manage administrative procurement (stationery, pantry, uniforms, etc.).
• Vendor management: empanelment, negotiation, billing, and service quality.
• Maintain inventory control and optimize administrative expenses.

3. Transport and Travel Management

• Supervise company transport operations including route planning, vehicle maintenance, and driver coordination.
• Handle staff travel arrangements – ticketing, accommodation, and itineraries.

4. Statutory Compliance and Licenses

• Ensure timely renewal and maintenance of statutory licenses (labour licenses, fire, building occupancy, etc.).
• Liaise with government bodies and consultants for inspections and approvals.

5. Asset and Records Management

• Maintain administrative documentation and records – contracts, AMC files, asset registers, and gate pass logs.
• Track and ensure return of company assets on employee separation.

6. Team Leadership and Coordination

• Lead admin staff across locations including housekeeping, drivers, and support personnel.
• Coordinate with HR, Projects, and Security departments for administrative requirements.

7. Event and Visitor Management

• Plan and execute office events, board meetings, and staff engagements.
• Supervise front office, visitor protocols, and hospitality standards.

Qualifications and Skills:

• Graduate / Postgraduate in Business Administration or relevant field.
• Proven experience as an Administration Manager or similar role.
• Strong leadership, planning, and multitasking skills.
• Proficient in MS Office and ERP-based admin tracking tools.
• Excellent communication and negotiation abilities.
• Knowledge of safety and compliance standards is essential.

Candidate Profile:

Educational Qualification: Graduate (Preferred) / Army Service Equivalency

Service Background:

Retired from Indian Army (JCO/NCO) with administrative/logistics/regiment handling experience

• Strong leadership and organizational skills
• Command over team discipline and punctuality
• Excellent crisis handling and coordination abilities
• Working knowledge of MS Office/ERP and basic reporting

Job Types: Full-time, Permanent

Pay: ₹300,000.00 - ₹500,000.00 per year

Benefits:

• Cell phone reimbursement
• Health insurance
• Leave encashment
• Life insurance
• Provident Fund

Schedule:

• Day shift

Work Location: In person