Administration Manager

ROLE SUMMARY

The Administration Manager will be responsible for overseeing the management and delivery of facilities services within a corporate environment. This includes managing day-to-day operations, ensuring compliance with health and safety standards, implementing cost-effective maintenance strategies, and ensuring a safe, comfortable, and efficient working environment for employees. The role will also involve managing vendor relationships, budgeting.

JOB RESPONSIBILITIES (Including, but not limited to:)

• Administrative Leadership:

  Provide strategic direction and leadership for all administrative functions, ensuring alignment with organizational goals and objectives.

• Operational Management:

  Oversee and coordinate various administrative activities, such as office management, facilities, procurement, travel, records management, and other operational processes.

• Budgeting and Resource Allocation:

  Develop and manage the administrative budget, ensuring efficient use of resources and cost control.

• Team Management:

  Lead and manage the administrative team, including hiring, training, roster management, work allocation, and fostering a positive work culture.

• Communication and Collaboration:

  Establish effective communication channels and collaborate with other departments to facilitate smooth coordination and information flow.

• Vendor and Contract Management:

  Oversee vendor relationships, negotiate contracts, ensure compliance with service level agreements and legal requirements.

• Policy Development:

  Develop and implement administrative policies, procedures, and guidelines to streamline operations, ensure compliance, and promote best practices.

• Risk Management:

  Identify and mitigate operational risks, implement appropriate controls, and ensure SEZ compliance with relevant regulations and policies.

• Continuous Improvement:

  Identify opportunities for process optimization, efficiency gains, and cost savings, and lead initiatives to drive continuous improvement within the administrative functions.

• Health & Safety Compliance:

  Ensure all facilities are compliant with local health, safety, fire, and environmental regulations.

REQUIRED SKILLS AND QUALIFICATIONS:

• A bachelor's degree in business administration, and master's or equivalent will be preferred.
• 8 to 10 years of experience in administrative management.
• Provan track record of progressively increasing responsibility.
• Strong leadership abilities, with the ability to inspire and motivate team.
• Able to make strategic decisions and drive organizational changes.
• Excellent communication, interpersonal, and negotiation skills.
• Ability to collaborate effectively with diverse stakeholders.
• Exceptional organizational and time management skills, with the ability to prioritize tasks.
• Readily available to meet deadlines and manage multiple responsibilities simultaneously.
• Strong analytical and problem-solving abilities, to make sound decisions in complex situations.
• Familiarity with relevant laws, regulations, and SEZ compliance related to administrative functions.
• Ability in using MS office suit and technology savvy.