Administration Executive and Human Resource Assistant

Key Responsibilities

• HR Administration & Operations

• Develop, implement, and monitor HR policies and procedures.
• Oversee recruitment, onboarding, induction, and exit formalities.
• Maintain employee records, HR databases, and documentation.
• Support compensation and benefits administration, payroll management, attendance, and leave tracking.
• Ensure statutory compliance and maintain internal audits for labor regulations.
• Support the management in administrative tasks and organize company events
• Coordinate employee engagement, welfare, and communication activities.

• General Office Administration

• Supervise, train, and evaluate administrative staff.
• Manage office supplies, infrastructure, vendor contracts, and facilities.[5][6]
• Oversee administrative department budgets, cost controls, and resource allocation.
• Develop and implement office policies to optimize workflow and compliance.
• Monitor security, safety, and legal compliance for office operations.

• Vertical & Sub-Vertical Management

• Oversee the entire Administration Vertical (AV) and its sub-verticals (Licenses, Admin, HR, Legal, Accounts, Government Stakeholders, Tenders, Data & Archives) ensuring alignment with organizational policies and BCS framework.
• Manage Licenses Sub Vertical (LicSV) for license tracking, renewal, and compliance to meet regulatory requirements.
• Coordinate daily office operations, facility management, and administrative workflows under the Admin Sub Vertical (ASV).
• Support Human Resource Sub Vertical (HRSV) in employee administration, recruitment assistance, record-keeping, and enforcing HR policy compliance.
• Supervise the Legal Sub Vertical (LglSV) by managing legal documentation, compliance issues, and liaising with legal advisors.
• Oversee Accounts Sub Vertical (AcctSV), including Accounts Receivable (ARRev), Accounts Payable (APExp), and Accounts Compliance (ACL) for efficient financial operations and audit readiness.
• Manage Government Stakeholders Sub Vertical (GSSV) by liaising with state, central, and international government bodies for smooth coordination.
• Handle Tenders Sub Vertical (TSV) activities for government (state, central, international) and private entity tenders, ensuring proper documentation and compliance.
• Supervise Data, Documentation, and Archives Sub Vertical (DDASV) to maintain organized records, archives management, and document control systems.
• Lead cross-functional teams across sub-verticals, ensure compliance with policies, maintain vendor relationships, support project/events coordination, and produce timely reports for senior management.

• Documentation & Reporting

• Prepare HR and administrative reports, presentations, and dashboards.
• Ensure confidential handling of sensitive employee and company information.
• Maintain accurate records for audits and regulatory reviews.
• Maintain and Updates the office files

• Leadership & Team Management

• Provide guidance, coaching, and feedback to admin staff.
• Draft internal and external communications: emails, memos, and reports.
• Foster teamwork and resolve conflicts within the admin and HR departments.
• Lead process improvement and change management initiatives.
• Handling Verticals wise manager, Asst Manager, Executive etc.,

Required Qualifications

• Bachelors or masters degree in human resources, Business Administration, or related field.
• 8+ years experience in HR, admin, or office management, with supervisory exposure.
• Min 5+ years of experience in Top HR consulting firms
• Strong knowledge of HR laws, office management practices, and compliance regulations.
• Proficiency in HR software and MS Office Suite.

Essential Skills

• Leadership, team management, and communication.
• Excellent Knowledge on HR Software and MS Office Tools
• Problem-solving, process optimization, and analytical thinking.
• Organizational skills, attention to detail, and high work ethics.
• Ability to work under pressure and manage priorities.
• Discretion with confidential data, conflict resolution, and negotiating skills.