Administration Associate

Job Description – Administrative Associate

Location: Vaigayi Ayurvedic Retreat Center, Kodanad, Kerala
Position: Administrative Associate
Department: Administration & Operations

About Us

Vaigayi is a premium Ayurvedic retreat center in Kodanad, Kerala, blending Ayurveda, Yoga, and Naturopathy to create holistic healing experiences for our guests. We are committed to operational excellence, authentic Ayurvedic practices, and providing a serene environment for wellness and rejuvenation.

Role Overview

The Administrative Associate will support the day-to-day operations of the retreat, with a focus on pharmacy management, guest handling, and finance administration. The role requires hands-on experience with Zoho Books and Microsoft Excel, attention to detail, and strong interpersonal skills.

Key Responsibilities

• Pharmacy Operations
• Manage pharmacy inventory, procurement, and stock reconciliation.
• Ensure accurate dispensing and billing of Ayurvedic medicines.
• Maintain compliance with Ayurvedic medicine handling guidelines.
• Guest Handling
• Welcome and assist guests with check-in/check-out formalities.
• Coordinate with doctors, therapists, and operations teams to ensure smooth guest experience.
• Address guest queries and escalate concerns where required.
• Finance & Administration
• Prepare and issue invoices to guests for treatments, stay, and pharmacy purchases.
• Record and manage daily accounting entries in Zoho Books.
• Prepare financial summaries and assist in month-end closing.
• Track receivables, payments, and petty cash management.
• Data & Reporting
• Maintain guest records, invoices, and pharmacy data in Excel/Zoho Books.
• Generate periodic reports for management on inventory, revenue, and guest feedback.

Qualifications & Skills

• Bachelor’s degree in Commerce, Business Administration, or related field.
• 1–3 years of experience in administration, accounts, or hospitality (healthcare/retreat/hotel sector preferred).
• Proficiency in Zoho Books (mandatory) and Microsoft Excel.
• Strong communication and guest service skills.
• Attention to detail and ability to manage multiple responsibilities efficiently.
• Familiarity with Ayurvedic/pharmacy operations will be an added advantage.

What We Offer

• A chance to be part of a growing wellness brand rooted in Ayurveda and holistic healing.
• Supportive work environment with opportunities to learn and grow.
• Competitive salary based on experience and skills.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Food provided

Work Location: In person