Administration Associate

Job Title: Admin Associate Plant Operations

• Manage day-to-day administrative tasks including front desk coordination, vendor handling, and housekeeping support.
• Oversee office utilities, stationery, pantry services, and plant-related supplies.
• Assist in managing transportation, logistics, and mailroom activities.
• Support the team in maintaining administrative records, reports, and documentation.

2. Facility & Plant Operations Coordination

• Coordinate with facility management teams for upkeep of the plant premises.
• Ensure timely maintenance of office and plant utilities, including electrical, plumbing, and general infrastructure.
• Follow up with third-party vendors to ensure service quality and adherence to SLAs.
• Assist in monitoring HVAC, safety equipment, assets, and basic plant infrastructure.

3. Asset & Inventory Management

• Maintain records of office and plant assets, consumables, and supplies.
• Support procurement, allocation, and tracking of equipment and administrative materials.
• Assist with small-scale facility or workspace changes, seating arrangements, and repair follow-ups.

4. Compliance & Documentation

• Support documentation for statutory and regulatory requirements within the plant.
• Assist in organizing records for audits, licenses, inspections, and internal compliance.
• Coordinate with administration for filing, updating, and storing mandatory plant documents.

5. Security & Safety Coordination

• Coordinate with plant security personnel for access control and visitor management.
• Assist in monitoring CCTV, incident reporting, and safety-related documentation.
• Support HR/Admin in conducting fire safety drills and first-aid readiness activities.

6. Events & Engagement Support

• Support planning and execution of plant-level events, celebrations, leadership visits, and employee engagement activities.
• Coordinate logistics including venue setup, vendor arrangements, and materials.

Key Skills & Qualifications

• Experience:

  2-4years in plant administration, facility coordination, or office operations.

• Education:

  Bachelors degree.
• Experience in plant/industrial operations is preferred.
• Strong coordination, communication, and vendor management skills.
• Good organizational abilities with strong attention to detail.
• Ability to multitask, prioritize, and work independently.
• Proficiency in MS Office and basic administrative tools.
• Positive attitude and willingness to take ownership of tasks.