Settlement Partners

Settlement Partners, a leading Melbourne-based conveyancing firm, is seeking a highly organised and articulate Client Communications & Workflow Coordinator to join our dynamic team. Conveyancing Administration Assistant (India-Based) We are seeking a detail-oriented Conveyancing Administration Assistant to work remotely from India and support our Australian conveyancing team with file preparation and settlement tasks. Key Responsibilities: Open new conveyancing files and prepare initial documentation. Collect and verify client details, issue Cost Disclosure, and enter information into Smokeball, PEXA, Duties Online, and other portals. Order property searches and follow up with clients, banks, agents, and solicitors as required. Assist with preparing transfer forms, settlement statements, and PEXA workspace setup. Coordinate settlement tasks by liaising with lenders and updating required documents. Complete post-settlement activities, including issuing completion notices and closing files. Skills & Requirements: Excellent attention to detail and strong organisational skills. Good written and verbal communication skills. Ability to manage multiple tasks and deadlines. Experience with Smokeball, PEXA, or conveyancing administration (highly regarded but not essentialtraining provided). Reliable, proactive, and comfortable working remotely with an Australian team. Stable internet connection and suitable remote working setup. Why Join Us? Be part of a friendly and supportive team environment Gain exposure to a variety of conveyancing matters Clear pathways for professional growth and development Contribute to a company known for its client-first service and integrity To apply, please send your CV and a brief cover letter highlighting your communication strengths to sunny@settlementpartners.com.au. Wed love to hear from you!