Admin & Operations Coordinator

Location: On-site, Gurgaon

Company: Cellar Door Productions

About the Role:

Cellar Door Studios is seeking a detail-oriented and proactive Admin & Operations Coordinator to support our bookings, client coordination, and studio operations. This role will be central to ensuring smooth client experiences, accurate financial processes, and efficient day-to-day administration of the studios.

Key Responsibilities

Client Coordination & Bookings

• Coordinate with clients and the accounts team to manage studio bookings end-to-end.

• Facilitate and track payments, ensuring accuracy and timely completion.

• Prepare and issue estimates and invoices aligned with client requirements as per studio bookings.

• Accurately tag booking details (studio, package, etc.) in the internal systems.

• Ensure compliance with invoicing standards, taxes, and TDS deposits.

Operations Oversight

• Audit studio operations to ensure documentation and reporting are properly maintained.

• Monitor additional charges (overtime, damages, extra services) to ensure they are recorded and billed correctly.

• Coordinate with vendors and service providers for invoices and ensure timely payments.

General Administration

• Manage routine administrative tasks, including bill payments, contracts, and paperwork.

• Support the management team with operational reporting and documentation.

Requirements

• Graduate degree in Business Administration, Finance, or a related field (preferred).

• 2–4 years of experience in administration, accounts coordination, or operations.

• Understanding of financial processes such as invoicing, GST, and TDS.

• Excellent organisational and multitasking skills with attention to detail.

• Strong communication skills for client and vendor interactions.

• Proficiency in MS Office/Google Workspace; experience with accounting/ERP/CRM software is a plus.

What you can expect from this role

• Opportunity to work with a dynamic and growing creative studios company.

• A collaborative environment where you will play a key role in ensuring smooth operations.

• Exposure to both the creative and financial aspects of a fast-growing business.

CTC: INR 4-4.5Lacs per annum