Admin officer

Key Responsibilities

• Canteen Management
• Oversee daily operations of the company canteen to ensure hygiene, quality, and timely service.
• Coordinate with canteen contractors/suppliers for food quality and stock management.
• Monitor food safety and cleanliness as per FSSAI or relevant standards.
• Handle feedback, complaints, and improvements in canteen services.
• Office Administration
• Manage front office, housekeeping, mail distribution, and clerical support.
• Maintain records of attendance, leave, and support HR in admin-related functions.
• Coordinate with vendors and service providers for office supplies and services.
• Ensure compliance with organizational policies and administrative procedures.
• Inventory Management
• Maintain records of consumables, stationery, PPEs, cleaning supplies, and other items.
• Monitor stock levels, raise purchase requisitions, and conduct physical stock audits.
• Track inward/outward movement of administrative goods and materials.
• Coordinate with the purchase team for timely procurement and delivery.
• Office Asset Maintenance
• Maintain an updated list of office assets (furniture, IT equipment, ACs, etc.).
• Schedule preventive and breakdown maintenance for office equipment and infrastructure.
• Coordinate with vendors and technicians for repairs and servicing.
• Ensure proper tagging, documentation, and physical verification of assets.
• Safety Management
• Support the Safety Officer in implementing and maintaining safety protocols.
• Conduct regular inspections to ensure compliance with health and safety standards.
• Ensure availability of fire extinguishers, first-aid kits, and emergency signage.
• Participate in safety drills and training sessions for staff.
• Security Management
• Supervise security personnel and ensure 24/7 site security.
• Maintain visitor logs, gate pass systems, and employee access controls.
• Ensure the functionality of CCTV cameras, biometric systems, and alarm systems.
• Coordinate with security agencies and conduct periodic security audits.
  

Qualifications & Skills

• Bachelor’s degree in Business Administration, Facility Management, or related field.
• 5+ years of relevant experience in administration or facility roles, preferably in a manufacturing environment.