Job Summary: We are seeking a highly organized and experienced Admin Manager to oversee and streamline our pan-India administrative operations. This role is critical in ensuring the smooth and efficient functioning of our offices and supporting our employees across the country. The ideal candidate will be a proactive problem-solver with excellent communication and leadership skills, capable of managing a diverse range of administrative tasks and teams. Responsibilities: Office Management (Pan-India): Oversee the smooth operation of all company offices across India, including: Managing office maintenance, repairs, and renovations. Ensuring adequate supplies of office equipment and consumables. Negotiating and managing contracts with vendors for services like cleaning, security, and maintenance. Implementing and maintaining office policies and procedures. Managing space planning and office layouts. Vendor Management: Identify, evaluate, and manage relationships with vendors for various services, ensuring cost-effectiveness and quality of service. This includes negotiating contracts, monitoring performance, and resolving any issues. Budget Management: Develop and manage the administrative budget for all locations, ensuring cost control and efficient resource allocation. Prepare budget reports and forecasts. Team Management: Lead and supervise a team of administrative staff located across different offices, providing guidance, training, and performance feedback. Foster a positive and productive work environment. Travel and Logistics: Oversee travel arrangements and logistics for employees across India, including booking flights, accommodations, and transportation. Ensure compliance with company travel policies. Compliance and Legal: Ensure compliance with all relevant legal and regulatory requirements related to office administration and employee welfare. Maintain accurate records and documentation. Facilities Management: Oversee the maintenance and upkeep of company facilities, ensuring a safe and comfortable working environment for employees. Employee Onboarding and Offboarding: Support the HR team with administrative aspects of employee onboarding and offboarding processes, including setting up workstations and managing access cards. Process Improvement: Continuously identify opportunities to improve administrative processes and implement solutions to increase efficiency and effectiveness. Reporting: Prepare regular reports on administrative activities, expenses, and performance metrics. Qualifications: Bachelor's degree in Business Administration, Management, or a related field. Minimum of 4 years of experience in administrative management, preferably with pan-India responsibilities. Proven experience in managing office operations, vendor relationships, and budgets. Strong leadership and team management skills. Excellent communication, interpersonal, and problem-solving skills. Knowledge of relevant legal and regulatory requirements. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with ERP systems or other administrative software is a plus. Ability to travel occasionally. Show more Show less