Admin Manager

Requirements

Key Responsibilities

2. Housekeeping & Facility Management

3. Travel Management

4. Security Management

• General Administration
• Oversee office operations, maintenance, and procurement of office supplies and services
• Ensure adherence to company policies, procedures, and compliance requirements
• Vendor management, contract negotiations, and performance reviews
• Manage budgets for admin activities and ensure cost optimization
• Oversee asset management, AMCs, and facility-related services
• Supervise housekeeping teams to maintain cleanliness, hygiene, and upkeep of office facilities
• Ensure timely maintenance of workstations, meeting rooms, common areas, and amenities
• Regular facility inspections and addressing maintenance issues promptly
• Coordinate with facility partners, building management, and external vendors
• Manage domestic and international travel arrangements for employees
• Oversee travel bookings, itineraries, accommodation, and transportation
• Develop and enforce travel policies to ensure cost-effective and efficient travel planning
• Maintain accurate travel records, MIS, and reconciliation with finance
• Oversee security operations ensuring safety of employees, assets, and infrastructure
• Coordinate with security service providers and monitor their performance
• Implement and review security policies, protocols, and emergency response plans
• Conduct security audits, incident reporting, and handle access card management, Inward and Outward movement of goods
  

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or related field
• 5-10 years of experience in Administration or Facility Management, with team-handling experience
• Strong vendor and stakeholder management skills
• Experience in travel coordination and security supervision is preferred
• Proficiency in MS Office and facility management tools
  

Key Skills

• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Problem-solving mindset with attention to detail
• Ability to lead and motivate cross-functional teams
• Negotiation and cost-management skills
• Knowledge of compliance, safety, and facility operations
  

Work Environment

• On-site role requiring coordination with multiple internal and external departments
• May require availability beyond working hours during emergencies or critical situations