Admin Manager – Group of Companies

Job Title: Admin Manager – Group of Companies

Employment Type: Full-Time

About the Role

We are seeking an experienced and proactive Admin Manager to oversee and streamline administrative operations across our Group of Companies. The individual will be responsible for ensuring smooth day-to-day facility operations, vendor management, compliance, workplace experience, and general administrative functions across multiple office locations.

The ideal candidate is organized, resourceful, effective at stakeholder management, and able to anticipate organizational needs in advance.

Key Responsibilities

Administrative Operations

• Oversee end-to-end administrative functions across multiple units/companies.
• Manage office facilities, infrastructure, housekeeping, pantry services, and security arrangements.
• Ensure availability and maintenance of office supplies, equipment, and assets.
• Monitor upkeep, repairs, and AMC renewals for facilities and equipment.

Vendor & Procurement Management

• Identify, evaluate, and negotiate with vendors for admin services and supplies.
• Drive cost-effective procurement without compromising quality.
• Maintain vendor database, performance reviews, and timely payments.

Travel & Logistics

• Oversee domestic and international travel arrangements—tickets, hotels, itineraries, etc.
• Manage logistics for corporate events, meetings, and training sessions.

Compliance & Documentation

• Ensure compliance with statutory, environmental, and safety guidelines.
• Maintain proper records, documentation, and contracts for admin functions.
• Manage insurance renewals, lease agreements, and compliance timelines.

Budgeting & Cost Control

• Prepare and manage admin budgets for respective entities.
• Track and optimize spending to align with financial objectives.

Workplace Management

• Manage seating plans, workspace allocation, and office layout.
• Support onboarding/offboarding from administrative standpoint (ID cards, assets, etc.).
• Implement initiatives to enhance workplace comfort & productivity.

Team Management

• Lead and supervise admin and support staff across locations.
• Monitor performance and ensure training & development where required.

Health, Safety & Security

• Implement and oversee safety protocols, access control, and emergency response systems.
• Coordinate with security personnel to maintain a safe and orderly work environment.

Skills & Requirements

• Bachelor’s degree; MBA/PG preferred.
• 6–12 years of administrative experience, with multi-location or group-company management experience preferred.
• Strong vendor management and negotiation skills.
• Good knowledge of statutory & compliance requirements related to admin.
• Excellent communication, problem-solving, and coordination skills.
• Ability to manage multiple priorities and deliver under timelines.
• Proficient in MS Office and relevant admin management tools.

Key Attributes

• Proactive and solution-oriented
• Strong leadership and interpersonal skills
• High integrity and confidentiality
• Attention to detail
• Cost-conscious and efficient

Job Type: Full-time

Work Location: In person