Admin & HR Executive

Key Responsibilities

1. Operations Governance Multi-site Control

• Lead and oversee day-to-day administration across multiple sites.
• Ensure standardized execution of processes and resolve deviations promptly.
• Maintain operational alignment by enforcing policies, procedures, and system compliance.
• Coordinate with site teams to ensure smooth functioning and timely issue resolution.

2. SOP Development Compliance

• Create, update, and implement Standard Operating Procedures (SOPs) across sites.
• Conduct regular audits to check adherence to established SOPs.
• Identify inconsistencies, operational gaps, and compliance risks; implement corrective measures.
• Support new site rollouts with structured control, documentation, and process setup.

3. Performance Monitoring Reporting

• Own KPIs and operational dashboards; track, measure, and evaluate key performance indicators.
• Monitor site performance, analyze trends, and highlight deviations.
• Provide timely reports to management and support decision-making.
• Drive corrective and improvement actions for operational efficiency.

4. HR Administration Workforce Support

• Maintain employee records, attendance, leaves, and HR documentation.
• Support recruitment coordination, onboarding, and induction processes.
• Handle employee queries, escalate concerns, and ensure grievance redressal.
• Coordinate training, compliance workshops, and policy communication.

5. Administration Facility Management

• Oversee office administration, facility upkeep, housekeeping, and vendor coordination.
• Manage procurement of office supplies and ensure timely availability.
• Ensure compliance with safety, security, and hygiene protocols at all sites.

Requirements (Skills Competencies)

• Strong knowledge of administrative operations, HR processes, and compliance.
• Excellent communication and coordination skills for multi-site management.
• Ability to develop SOPs and conduct operational audits.
• Proficiency in MS Excel, PowerPoint, and reporting tools for dashboards and KPI tracking.
• Analytical mindset to identify gaps, monitor metrics, and drive corrective actions.
• Strong organizational and problem-solving skills.
• Ability to work independently and handle operational pressure.

Qualifications

• Bachelor's degree in HR, Business Administration, Management, or related field.
• MBA/PGDM in HR or Operations is an added advantage.

Experience

• 24 years of experience in Admin, HR Operations, or multi-site coordination roles.
• Experience in manufacturing, industrial, or site operations preferred.
• Prior exposure to audits, SOP creation, and operational governance is an advantage.