Admin Executive (Registrar's Office)

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Position Overview

The Admin Executive in the Registrar’s Office provides vital administrative and coordination support for all academic and student-related operations. This role ensures smooth functioning of day-to-day office activities, accurate documentation, timely processing of student records, and efficient liaison with departments, faculty, and students. The position demands strong organisation, attention to detail, and a dependable work ethic.

Key Responsibilities

1. Student Records & Documentation

• Maintain and update student admission files, registration data, ID generation, and academic records.
• Assist in preparing transcripts, bonafide certificates, provisional certificates, migration certificates, and other student documents.
• Ensure proper filing (digital & physical) in line with university guidelines.
• Support data entry into ERP/Student Information System.

2. Academic Administration

• Assist with semester registrations, course enrolment processes, and exam-related documentation.
• Coordinate the timely collection of attendance, internal marks, and exam applications.
• Support the Registrar in preparing academic calendars, circulars, and official notifications.
• Handle communication with departments regarding academic deadlines and compliance.

3. Examination & Results Support

• Assist with scheduling of exams, allocation of rooms, hall tickets, and seating plans.
• Coordinate with faculty and exam cell for question paper collection, invigilation lists, and evaluation timelines.
• Help in the safe handling and dispatch of answer scripts, tabulation sheets, and result processing.

4. Office Administration & Coordination

• Manage incoming calls, emails, and student queries professionally.
• Handle appointments, meeting coordination, and minutes for Registrar’s Office.
• Maintain office supplies, registers, files, and day-to-day admin requirements.
• Support the Registrar in preparing reports, presentations, and official documentation.

5. Liaison & Support Activities

• Coordinate with departments such as Admissions, Finance, HR, Exam Cell, and Schools for required documents and approvals.
• Support government/UGC/AICTE compliance documentation under guidance of the Registrar.
• Assist during inspections, audits, NAAC/Statutory visits with timely data preparation.

Required Skills & Competencies

• Strong communication skills (written & verbal)
• Good command of MS Office (Word, Excel, PowerPoint) and comfort with ERP/SIS systems
• Excellent organisation and documentation skills
• Ability to handle student interactions with patience and professionalism
• Confidentiality and discretion in handling sensitive academic records
• Ability to multitask and meet timelines

Qualifications & Experience

• Bachelor’s degree in any field (Preferred: Administration, Commerce, or Arts).
• 3–5 years of experience in academic administration, registrar office, or similar roles.
• Experience in a university/college setup is an added advantage.

Why Join SIU

·      Be part of building a new-age university from the ground up, backed by the Sri City Education Foundation.

·      Lead an institution designed to serve as a national benchmark in work-integrated education.

·      Collaborate with a diverse set of stakeholders across industry, government, and academia.

·     Shape the future of business education in India—not just in classrooms, but on factory floors, in boardrooms, and across global networks.