JD for Admin Assistant:
Key Responsibilities:
Admin Facilities and Administrative Support:
Coordinate with vendors and service providers for repairs and maintenance.
Oversee office supplies, ordering as needed, and maintaining inventory.
General Housekeeping & Office upkeep.
House Keeping/Security/Pantry Co-ordination
Provide general administrative support to various departments as required.
Maintain records and documents in an organised manner.
Communicate and coordinate with the building management to address facility-related issues and improvements.
Ensure compliance with building security and access procedures.
Collaborate on emergency preparedness and evacuation plans.
Visit to the bank for various office related tasks or flexible to travel within Chennai if required
Assist employees with travel arrangements, including booking, hotels, Cab coordination and transportation.
Prepare travel itineraries and ensure that all travel-related documents are in order.
Handle travel expense reports and reimbursements.
Handle year end outing bookings and events bookings
These are additional responsibilities when Reception person is not available. Basically, secondary point of contact
Greet and welcome visitors in a friendly and professional manner.
Manage incoming calls and direct them to the appropriate personnel
Maintenance of safe and clean reception area by complying with procedures, rules, and regulations.
Maintain a tidy and inviting reception area
Handle incoming and outgoing mail and packages
Handle incoming Interview candidates and inform to appropriate personnel.
Register and guide visitors to their destinations within the office
Maintain a security log for visitor access and badges
Maintain clear and effective communication with internal staff, visitors, and vendors.
Qualifications:
Bachelor’s degree preferred.
Minimum of 2-3 years of experience in an administrative or Facilities role.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools such as Zoom or Teams is a plus.
Excellent verbal and written communication skills.
Strong organisational and time-management abilities, with keen attention to detail.
Ability to work independently, prioritise tasks, and manage multiple responsibilities with minimal supervision.
Working Conditions:
Full-time position based in an office environment.
Occasional flexibility may be required based on business needs.
Who we are
Glencore is one of the world’s largest global diversified natural resource companies and a major producer and marketer of more than 60 commodities that advance everyday life. Through a network of assets, customers and suppliers that spans the globe, we produce, process, recycle, source, market and distribute the commodities that support decarbonisation while meeting the energy needs of today.
With over 150,000 employees and contractors and a strong footprint in over 35 countries in both established and emerging regions for natural resources, our marketing and industrial activities are supported by a global network of more than 50 offices.
Glencore’s customers are industrial consumers, such as those in the automotive, steel, power generation, battery manufacturing and oil sectors. We also provide financing, logistics and other services to producers and consumers of commodities.
Glencore is proud to be a member of the Voluntary Principles on Security and Human Rights and the International Council on Mining and Metals. We are an active participant in the Extractive Industries Transparency Initiative.
We will support the global effort to achieve the goals of the Paris Agreement through our efforts to decarbonise our own operational footprint. We believe that we should take a holistic approach and have considered our commitment through the lens of our global industrial emissions. Against a restated 2019 baseline, we are targeting to reduce our Scope 1, 2 and 3 industrial emissions by 15% by the end of 2026, 25% by the end of 2030, 50% by the end of 2035 and we have an ambition to achieve net zero industrial emissions by the end of 2050, subject to a supportive policy environment. For more information see our 2024-2026 Climate Action Transition Plan and the About our emissions calculation and reporting section in our 2023 Annual Report, available on our website at glencore.com/publications.
Note*: All applications will be subject to potential background checks. You will be informed if this will be the case. Further information about the processing of your personal data will be made available during the application process. We'll seek your explicit consent prior to processing the data.
