Admin Assistant

Job Summary:

We are looking for a proactive and organized Admin Support Executive to assist in the smooth operation of day-to-day administrative functions at our real estate site/office. The role will also involve basic coordination of maintenance activities to ensure site upkeep, cleanliness, and operational efficiency.

Key Responsibilities:

Administrative Support:

• Handle daily administrative tasks including documentation, filing, and data entry
• Maintain records of attendance, material logs, and site reports
• Coordinate meetings, prepare minutes, and manage office communication
• Manage inventory of office supplies and place orders when necessary
• Support HR/admin functions such as onboarding and record maintenance for site staff

Maintenance Coordination:

• Coordinate with housekeeping, security, and maintenance vendors to ensure site upkeep
• Track and report maintenance requests/issues and follow up for timely resolution
• Maintain records of service providers, AMC contracts, and maintenance schedules
• Conduct routine checks of common areas, utilities, and basic infrastructure
• Liaise with internal departments and facility vendors for day-to-day repair and upkeep needs

Requirements:

• Bachelor’s degree in any discipline
• 2–4 years of experience in an administrative or site support role (preferably in real estate, construction, or facility management)
• Good communication and coordination skills
• Proficient in MS Office (Excel, Word, Outlook)
• Ability to multitask and handle day-to-day operations efficiently

Key Attributes:

• Well-organized and detail-oriented
• Team player with a proactive attitude
• Strong follow-up and problem-solving skills
• Flexible to work from project sites or field locations as needed

Job Types: Full-time, Permanent

Benefits:

• Health insurance
• Paid time off
• Provident Fund

Schedule:

• Fixed shift

Supplemental Pay:

• Yearly bonus

Work Location: In person