Job Summary: We are looking for a proactive and detail-oriented Admin Support Executive to assist in the smooth day-to-day administrative operations at our real estate project site. The candidate will be responsible for managing documentation, site logistics coordination, and general office administration at the project location. Key Responsibilities: Maintain and organize all site-related documentation including attendance registers, material inward/outward records, and contractor agreements. Coordinate with HO for approvals, documentation, and communication flow. Manage daily site office operations – housekeeping, supplies, utilities, courier, and visitor handling. Support the Site Engineer and Project Manager in clerical and admin-related tasks. Track employee and contractor attendance and leave records. Assist in managing petty cash, raising purchase requests, and maintaining expense records. Maintain inventory and procurement records for office and basic construction supplies. Liaise with vendors for supplies, AMC, and basic support services. Ensure proper documentation and filing (both hard copy and digital) for audit/compliance purposes. Support in organizing site visits, inspections, and meetings as needed. Requirements: Graduate (any stream); Diploma in Office Administration is a plus. 2–5 years of admin experience, preferably at a construction or real estate project site. Proficient in MS Office (Excel, Word, Outlook). Good communication and coordination skills. Ability to handle multitasking and site-specific challenges. Basic knowledge of Tally or similar software (preferred). Working Conditions: Full-time role based at the project site. 6-day working schedule; flexibility in timing may be required depending on site activities. Job Types: Full-time, Permanent Benefits: Health insurance Paid time off Provident Fund Schedule: Fixed shift Supplemental Pay: Yearly bonus Work Location: In person
Job Summary: We are looking for a proactive and organized Admin Support Executive to assist in the smooth operation of day-to-day administrative functions at our real estate site/office. The role will also involve basic coordination of maintenance activities to ensure site upkeep, cleanliness, and operational efficiency. Key Responsibilities: Administrative Support: Handle daily administrative tasks including documentation, filing, and data entry Maintain records of attendance, material logs, and site reports Coordinate meetings, prepare minutes, and manage office communication Manage inventory of office supplies and place orders when necessary Support HR/admin functions such as onboarding and record maintenance for site staff Maintenance Coordination: Coordinate with housekeeping, security, and maintenance vendors to ensure site upkeep Track and report maintenance requests/issues and follow up for timely resolution Maintain records of service providers, AMC contracts, and maintenance schedules Conduct routine checks of common areas, utilities, and basic infrastructure Liaise with internal departments and facility vendors for day-to-day repair and upkeep needs Requirements: Bachelor’s degree in any discipline 2–4 years of experience in an administrative or site support role (preferably in real estate, construction, or facility management) Good communication and coordination skills Proficient in MS Office (Excel, Word, Outlook) Ability to multitask and handle day-to-day operations efficiently Key Attributes: Well-organized and detail-oriented Team player with a proactive attitude Strong follow-up and problem-solving skills Flexible to work from project sites or field locations as needed Job Types: Full-time, Permanent Benefits: Health insurance Paid time off Provident Fund Schedule: Fixed shift Supplemental Pay: Yearly bonus Work Location: In person
Job Summary: We are looking for a proactive and detail-oriented Admin Support Executive to assist in the smooth day-to-day administrative operations at our real estate project site. The candidate will be responsible for managing documentation, site logistics coordination, and general office administration at the project location. Key Responsibilities: Maintain and organize all site-related documentation including attendance registers, material inward/outward records, and contractor agreements. Coordinate with HO for approvals, documentation, and communication flow. Manage daily site office operations – housekeeping, supplies, utilities, courier, and visitor handling. Support the Site Engineer and Project Manager in clerical and admin-related tasks. Track employee and contractor attendance and leave records. Assist in managing petty cash, raising purchase requests, and maintaining expense records. Maintain inventory and procurement records for office and basic construction supplies. Liaise with vendors for supplies, AMC, and basic support services. Ensure proper documentation and filing (both hard copy and digital) for audit/compliance purposes. Support in organizing site visits, inspections, and meetings as needed. Requirements: Graduate (any stream); Diploma in Office Administration is a plus. 2–5 years of admin experience, preferably at a construction or real estate project site. Proficient in MS Office (Excel, Word, Outlook). Good communication and coordination skills. Ability to handle multitasking and site-specific challenges. Basic knowledge of Tally or similar software (preferred). Working Conditions: Full-time role based at the project site. 6-day working schedule; flexibility in timing may be required depending on site activities. Job Types: Full-time, Permanent Benefits: Health insurance Paid time off Provident Fund Schedule: Fixed shift Supplemental Pay: Yearly bonus Work Location: In person
Job Summary: We are looking for a proactive and organized Admin Support Executive to assist in the smooth operation of day-to-day administrative functions at our real estate site/office. The role will also involve basic coordination of maintenance activities to ensure site upkeep, cleanliness, and operational efficiency. Key Responsibilities: Administrative Support: Handle daily administrative tasks including documentation, filing, and data entry Maintain records of attendance, material logs, and site reports Coordinate meetings, prepare minutes, and manage office communication Manage inventory of office supplies and place orders when necessary Support HR/admin functions such as onboarding and record maintenance for site staff Maintenance Coordination: Coordinate with housekeeping, security, and maintenance vendors to ensure site upkeep Track and report maintenance requests/issues and follow up for timely resolution Maintain records of service providers, AMC contracts, and maintenance schedules Conduct routine checks of common areas, utilities, and basic infrastructure Liaise with internal departments and facility vendors for day-to-day repair and upkeep needs Requirements: Bachelor’s degree in any discipline 2–4 years of experience in an administrative or site support role (preferably in real estate, construction, or facility management) Good communication and coordination skills Proficient in MS Office (Excel, Word, Outlook) Ability to multitask and handle day-to-day operations efficiently Key Attributes: Well-organized and detail-oriented Team player with a proactive attitude Strong follow-up and problem-solving skills Flexible to work from project sites or field locations as needed Job Types: Full-time, Permanent Benefits: Health insurance Paid time off Provident Fund Schedule: Fixed shift Supplemental Pay: Yearly bonus Work Location: In person
Location : GIFT City, Gandhinagar Who are we? We, at Collated Ventures, focus on emerging real estate concepts that help communities and businesses thrive. Led by Shaan Zaveri, Gaurav Gadhecha and Aniruddh Jhaveri, our dynamic team possesses a solid track record in the field of real estate development and property management. Collated Ventures designs and develops purpose-built real estate projects that cater to the evolving needs of our users. Our portfolio includes diverse projects such as community living, senior living, experiential retail, flexible workspaces, and urban communities. Currently, we are developing an active senior living community in partnership with Adani Realty at Shantigram Township, and commercial spaces at GIFT City, SEZ. Job Overview: We are seeking a reliable and detail-oriented Store In-charge to manage and oversee the day-to-day operations of the construction site store. The ideal candidate will ensure proper inventory control, timely issuance of materials, accurate documentation, and coordination with the procurement and project teams to support seamless project execution. Additional Responsibilities: Receive, inspect, and document all incoming materials and equipment at the site. Maintain accurate inventory records using manual registers and/or ERP systems. Ensure proper storage, handling, and preservation of construction materials. Issue materials to site engineers/workers as per requisitions and maintain records of usage. Conduct periodic physical stock verification and reconcile with records. Coordinate with the procurement team for timely replenishment of stock. Monitor stock levels and report shortages or surpluses to the site/project manager. Maintain documentation of stock inward, outward, returnable materials, and scrap. Follow safety and compliance protocols for material handling and storage. Prepare daily/weekly/monthly stock reports for internal and audit purposes. Maintain cleanliness, orderliness, and security of the store area. Qualifications/Experience: Graduate or Diploma in any discipline. Preference for candidates with a background in storekeeping, inventory management, or logistics. 3–6 years of experience as a store in-charge/storekeeper, preferably in real estate or construction. Familiarity with construction materials and site operations. Knowledge of inventory software, MS Excel, and basic reporting. Strong attention to detail and organizational skills. Ability to work independently and manage time effectively. Integrity and reliability in handling stock and documentation. Suppose you are a dedicated professional with excellent technical aptitude, construction technology knowledge, organizational abilities, and a successful track record in client coordination. In that case, we invite you to apply for this exciting position. Job Types: Full-time, Permanent Benefits: Health insurance Paid time off Provident Fund Schedule: Fixed shift Supplemental Pay: Yearly bonus
Location : Ahmedabad Department : Design Support (Jr. Architect) About us : At Collated Ventures, we focus on emerging real estate concepts that help communities and businesses thrive. Led by Shaan Zaveri, Gaurav Gadhecha, and Aniruddh Jhaveri, our dynamic team boasts a solid track record in real estate development and property management. Collated Ventures designs and develops purpose-built real estate projects that cater to the evolving needs of our users. Our portfolio includes diverse projects such as community living, senior living, experiential retail, flexible workspaces, and urban communities. Currently, we are developing an active senior living community in partnership with Adani Realty at Shantigram Township and commercial spaces at GIFT City, SEZ. Job Summary : We are seeking a proactive and design-savvy Design Support (Jr. Architect) professional to join our real estate development team. This role offers a unique opportunity to work on city-defining real estate projects, contributing across design development, execution detailing, vendor coordination, and visual communication. You will play a key role in translating project vision into well-structured drawing packages, technical documentation, and compelling visual presentations — ensuring seamless coordination from concept to construction. Key Responsibilities : · Prepare and update technical and architectural drawings based on project requirements. · Create detailed working drawings for vendors and site execution. · Create and detail interior drawings, including design development, material selection, and coordination of interior finishes. · Review and revise drawings based on feedback from engineers, architects, and clients. · Collaborate with internal teams and external consultants to integrate construction methods, material specifications, and technical feedback into drawings. · Develop 3D models using SketchUp/ Revit · Assist in preparing mood boards, design presentations, and other visual communication materials. · Conduct accurate area calculations (carpet, built-up, saleable, FSI) as per GDCR and project requirements. · Participate in site visits for drawing verification, detailing coordination, and execution support. Qualifications and Skills : · Bachelor’s degree in architecture, Interior Design, or a related field · Proficiency in AutoCAD, SketchUp, and Photoshop is mandatory · 2+ years of experience in drafting, design support, or architectural coordination · Attention to detail, accuracy, and precision in drafting. · Understanding of construction methods, materials, and structural components. · Basic understanding of building codes (e.g., GDCR) · Ability to interpret and translate design concepts into technical drawings · Good communication and coordination skills. If you have a keen eye for detail and a passion for technical design, we’d love to hear from you! Job Types: Full-time, Permanent Benefits: Health insurance Paid time off Provident Fund Schedule: Fixed shift Supplemental Pay: Yearly bonus
Location: GIFT City, Gandhinagar Who are we? Collated Ventures is a new-age real estate company with a vision to create developments that help communities and businesses thrive. Led by Shaan Zaveri, Gaurav Gadhecha and Aniruddh Jhaveri, our dynamic team possesses a solid track record in the field of real estate development and property management. We design and develop purpose-built real estate projects with a service-led approach appealing to a discerning audience. With people first approach and transparent engagement model, we strive towards high level of client satisfaction. Our portfolio includes diverse projects such as community living, senior living, experiential retail, flexible workspaces, and urban communities. Job Summary: FLEXONE is a Grade A commercial building with a gross development area of 5,11,000 sq. ft. This 20-storey building seamlessly blends modern architecture with premium build quality, focusing on creating an enhanced work environment. Located within GIFT City - SEZ, FLEXONE offers flexible spaces, thoughtful amenities, and a people-centric approach, all designed to support business growth and success. The Hub /Community Manager will be the face of our managed workspaces, responsible for creating a welcoming atmosphere, managing member relations, and organizing community events. This role requires a proactive, friendly, and organized individual who can effectively manage the daily operations of the managed workspaces while promoting a strong sense of community among members. Job Responsibilities: 1. Community and Engagement : Host client events, including fintech-focused and community-building events within the GIFT community. Participate in community events, including talk shows and networking opportunities, to increase our visibility. Foster a sense of community within the workspace, enhancing engagement among clients. 2. Sales Management for Specific flex works : Conduct tours and actively sell available seats/cabins and inventory. Work with sales leads and the sales team to close incoming inquiries. Close resource leads for assigned flex works, ensuring maximum occupancy. 3. Client Legal Contracts : Manage client contracts from onboarding through their entire tenure at the flex works. Track contract amendments and update with addendums in coordination with the legal team. Ensure proper legal closure and documentation when clients exit the flex works. 4. Client Billing and Invoicing Coordination: Follow up on monthly billing with new clients in collaboration with the accounts team. Coordinate billing for resources such as meeting rooms, event spaces, meeting rooms, conference and other community spaces. Ensure timely collection of monthly payments from all clients, following up when necessary. 5. Inventory Management : Create and update regular reports on the monthly status of seat availability. Coordinate with the accounts team for client exits and adjust inventory accordingly. Oversee the onboarding process for new clients, ensuring seamless integration. 6. Event Management for Clients : Plan and execute client events at the flex works, including decorations during festivals and other special occasions. Manage external events hosted at the workspace. Gather feedback from event participants and hosts for continuous improvement. Promote events through social media, boosting FLEXONE’s visibility and engagement. 7. Client Relationship Management : Oversee the onboarding process for new clients and co-workers in coordination with internal teams. Complete all required handover documentation and obtain necessary approvals. Manage the client exit process, including final documentation and signoffs. Handle client escalations, providing regular updates throughout the ticketing process. Conduct quarterly client feedback surveys, reporting insights to stakeholders. Maintain and update the master database of clients and co-workers in the CRM system. 8. Maintenance Management : Ensure timely resolution of client-raised maintenance tickets and communicate updates within the specified turnaround time (TAT). Maintain compliance for the flex spaces, ensuring all regulatory standards are up to date and within validity. 9. Marketing – Lead Generation Support lead generation efforts by collaborating with the marketing team. Develop strategies to attract potential clients through various channels, contributing to occupancy growth. 10. Operations – Amenities Management : Manage and ensure the availability of amenities for clients, coordinating with the facilities team to address any operational gaps. Regularly assess the flex work’s amenities to ensure they meet client expectations and operational standards. 11. Sales : Contribute to the sales pipeline by working with the sales team to drive occupancy. Provide input and feedback to enhance the sales strategy are met. 12. Facility Upkeep : Oversee daily operations to ensure the standards are maintained. Conduct daily inspections of the flexible works, reporting any cleanliness or maintenance issues. Monitor housekeeping and security services, ensuring updates are communicated to the Facility/Operations Manager. Collaborate with the Facility Manager to promptly address any identified gaps. Requirements: Bachelor’s degree in business, Hospitality, Marketing, or a related field. Proven experience of 2-5 years in sales, marketing, hospitality. Knowledge of CRM and member management systems. Strong people-oriented approach with exceptional communication and presentation skills. Understanding of real estate and/or managed spaces is a surplus Job Types: Full-time, Permanent Benefits: Health insurance Paid time off Provident Fund Work Location: In person