Accounts Assistant / Officer

JOB DESCRIPTION – Accounts Officer / Accounts Assistant

Industry: Pharma API Manufacturing
Location: Ankleshwar GIDC, Bharuch, Gujarat
Department: Accounts / Finance / Export–Import
Experience: 3 – 5+ Years in Pharma API / Chemical Manufacturing Industry (Mandatory)
Education: B.Com / M.Com
Gender: Male (Preferred) / Female
Age Range: 23 – 35 Years
Salary Range: ₹20,000 – ₹35,000 per month (Based on skills & experience)

Position Summary

We are looking for a reliable and detail-oriented Accounts Officer / Accounts Assistant with experience in Accounting, GST, TDS, Export–Import Documentation, Tally ERP, and basic knowledge of ERP/CRM pharma software.
Candidate must be capable of maintaining day-to-day accounts, preparing invoices, handling merchant export documentation, and supporting senior accounts team with finance and audit activities.

Key Responsibilities1. Accounting & Daily Bookkeeping

• Enter daily accounting transactions in Tally ERP Prime.
• Maintain sales, purchase, journal, cash, and bank vouchers.
• Prepare sales invoices, debit/credit notes, and payment entries.
• Perform daily bank reconciliation (BRS).
• Maintain ledgers for customers, vendors, transporters, etc.

2. Export Documentation Support (Important for API Industry)

• Assist in preparation of Export Documents:
• Commercial Invoice
• Packing List
• Certificate of Origin
• Export Packing List
• E-way Bill
• Shipping Bill Documentation
• Support in Merchant Exporter Documentation:
• Third-party manufacturing documents
• CT1/LUT related documents
• Coordination with CHA, transporter & shipping lines
• Communicate with CHA for export clearance status.

3. Import Documentation (Basic Knowledge)

• Handle Bill of Entry, invoices & packing list verification.
• Coordinate with CHA for import shipments.

4. GST & Statutory Work

• Assist in preparation of monthly GST data (GSTR-1, GSTR-3B).
• Reconciliation of GSTR-2A/2B with purchase entries.
• Prepare E-way bills and maintain records.
• Maintain TDS entries & support filing.

5. Finance & Banking Coordination

• Prepare and maintain documents for export payment realization (FIRC).
• Support export team in submitting BRC documents to bank.
• Manage petty cash & daily banking work.
• Coordinate with bank officials for routine accounting work.

6. ERP / CRM Pharma Software

• Enter invoices, purchase orders, customer/vendor details.
• Maintain batch-wise rates, costing entries (if required).
• Ensure accuracy of entries and support audit trail.

7. Audit Support

• Assist senior accounts manager during internal & statutory audits.
• Provide ledgers, invoices, reconciliation statements to auditors.
• Maintain proper documentation and file management.

8. Stock & Inventory Coordination

• Coordinate with production & warehouse for material in/out entries.
• Support in stock reconciliation with store department.

Required SkillsTechnical Skills

• Good knowledge of Tally ERP Prime
• Basic ERP / CRM pharma software knowledge
• Strong understanding of accounting entries
• Knowledge of GST, TDS & Export Documentation
• Good Excel skills (Data Entry, Basic Formulas)
• Understanding of Merchant Export Documentation (preferred)

Soft Skills

• Good communication & coordination skills
• Attention to detail & accuracy in documentation
• Ability to work under deadlines
• Team player with positive attitude

Experience Required

• 3–5 years minimum in Accounts department.
• Must have experience in Pharma API / Chemical Manufacturing environment.
• Experience in Export Documentation is strongly preferred.
• Should have worked with Tally ERP and GST modules.

Salary Range

₹20,000 – ₹35,000 per month
(Based on export documentation knowledge, Tally experience & ERP skills)

Reporting To

Senior Accounts Manager / Finance Head / Managing Director

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹40,000.00 per month

Benefits:

• Food provided
• Health insurance
• Life insurance
• Provident Fund

Work Location: In person