Job Description: Contract Accountant (QuickBooks Online Specialist)
Position Title: Contract Accountant
Location: Remote / On-site / Hybrid (choose one)
Contract Type: 1099 Independent Contractor
Experience Required: Minimum 5 Years
Software Required: QuickBooks Online (QBO)
About the Role
We are seeking an experienced Contract Accountant with strong hands-on expertise in QuickBooks Online, U.S. payroll accounting entries, and credit card/bank reconciliations. This is a 1099 independent contractor role supporting the accounting needs of a mid-size U.S. company.
The contractor must be able to work independently and deliver accurate, timely results.
Scope of Work / Responsibilities
1. QuickBooks Online Management
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Maintain and update accurate financial records in QuickBooks Online.
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Post and categorize daily transactions, journal entries, and adjusting entries.
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Manage accounts payable and accounts receivable tasks.
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Maintain the general ledger and ensure GAAP-compliant entries.
2. Payroll Accounting (U.S. Requirements)
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Record payroll journal entries based on reports provided (no payroll processing required).
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Ensure proper posting of taxes, deductions, reimbursements, and employee classifications.
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Reconcile payroll liabilities and prepare month-end payroll-related entries.
3. Bank & Credit Card Reconciliation
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Perform monthly reconciliations for all bank and credit card accounts.
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Identify and resolve discrepancies quickly.
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Categorize expenses and ensure accuracy in QBO.
4. Financial Reporting
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Prepare monthly financial statements including P&L, Balance Sheet, and Cash Flow.
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Provide management reports as needed (aging reports, vendor summaries, etc.).
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Assist with budgeting and forecasting support if requested.
5. Documentation & Compliance
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Maintain organized digital records of invoices, receipts, and supporting documents.
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Ensure accounting practices remain compliant with U.S. GAAP and company policies.
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Assist during annual audits or tax preparation if needed (additional hours may apply).
Contractor Requirements
Required:
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Minimum 5 years of accounting experience with mid-size U.S. companies.
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Advanced proficiency in QuickBooks Online (QBO).
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Strong understanding of U.S. payroll posting and accounting rules.
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Experience with bank and credit card reconciliations.
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Ability to work independently, meet deadlines, and maintain confidentiality.
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Strong communication skills and attention to detail.
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Ability to provide own equipment/software necessary to perform services.
Preferred:
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Experience in tech, transportation, staffing, or service-based industries.
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Familiarity with AP/AR automation tools and third-party payroll providers.
- QuickBooks Online is Required *
