Accountant and Office Administration

3 years

2 - 3 Lacs

Posted:12 hours ago| Platform: GlassDoor logo

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Work Mode

On-site

Job Type

Full Time

Job Description

Job Title:

School Office Admin Assistant & Accountant

Reporting To:

School Principal and Trust/Management Representative

Role Summary:

The individual will play a multi-functional role combining administrative support, transport operations, and financial accounting. The role requires excellent organizational skills, attention to detail, accountability, and a strong sense of responsibility to ensure the smooth functioning of school operations and compliance with CBSE and statutory norms.

  • Assist in day-to-day front-office operations and clerical tasks
  • Maintain student records, staff attendance, and internal documentation
  • Prepare reports, meeting minutes, circulars, notices, and communication to parents and staff
  • Liaise with the Principal and Management for scheduling meetings and school-wide events
  • Ensure filing and storage of key documents—physical and digital—for audits and inspections
  • Manage inventories and coordinate with vendors for stationery, supplies, and repairs
  • Oversee the daily operation of the school transport system including route planning, driver assignments, and punctuality
  • Ensure compliance with RTO, safety, pollution control, and insurance requirements for all school vehicles
  • Coordinate with transport vendors, drivers, and vehicle maintenance providers
  • Maintain logs of fuel usage, service schedules, fitness certificates, and driver performance
  • Handle complaints and concerns from parents regarding transportation
  • Ensure safe pickup and drop logistics and emergency protocols for student transport
  • Maintain all financial records including fee collection, expense logs, bank reconciliations, and petty cash
  • Manage monthly payroll for staff including statutory deductions (EPF, ESI, TDS)
  • Prepare and submit monthly financial reports to management
  • Coordinate with auditors and external consultants for periodic audits and compliance
  • Handle vendor payments and maintain accounts payable/receivable ledger
  • Support in budget preparation and financial forecasting for school operations
  • Generate and send timely fee reminders and receipts to parents

Qualifications & Experience:

  • Bachelor’s Degree in Commerce, Business Administration, or equivalent
  • Minimum 3 years of experience in school administration, transport management, or accounting
  • Familiarity with Tally, MS Excel, and school ERP systems preferred
  • Knowledge of CBSE school operational norms and transport safety regulations

Skills & Competencies:

  • Strong multitasking and time-management abilities
  • Excellent written and verbal communication in English and Malayalam
  • Trustworthy, discreet, and able to handle confidential information
  • Problem-solving mindset with attention to safety and compliance
  • Ability to work collaboratively with staff, parents, and external agencies
  • Full-time role, 6-day working week (Monday–Saturday)

Documents to be Submitted (upon joining):

  • Resume with references
  • Educational certificates
  • ID proof and address proof
  • Previous employment experience letters.

Job Type: Full-time

Pay: ₹18,000.00 - ₹25,000.00 per month

Application Question(s):

  • Are you currently residing in Kochi ? If so specify ?
  • Are you good at managing people, talking to them and getting work done ?
  • Do you have previous experience in a School as Admin ?
  • Are you good with and have experience in Accounting, Tally, Excel, ERP ?

Work Location: In person

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