US Onboarding Specialist

Job Title

Location

Shift Timing

Job Summary:

US

Key Responsibilities:

• Manage and execute the full onboarding process for final selected candidates in accordance with US healthcare compliance standards.
• Collect, review, and validate pre-employment documents including applications, credentials, licenses, references, consent forms, and disclosure documentation.
• Verify healthcare-specific documentation including certifications, professional licensure, and primary source verification (PSV).
• Schedule and coordinate new hire medical evaluations, drug screenings, and other pre-employment health checks through EHS or authorized vendors.
• Liaise with third-party background verification providers to monitor background check progress, resolve delays, and ensure timely clearance.
• Communicate proactively with new hires, recruiters, and hiring managers regarding onboarding status and expected timelines.
• Maintain accurate and up-to-date records of candidate onboarding activities in accordance with company and healthcare compliance policies (e.g., HIPAA, Joint Commission, CMS).
• Partner with US teams to verify clearance and compliance for hires.
• Drive continuous improvement of onboarding practices to enhance candidate experience and compliance efficiency.
• Perform other HR onboarding duties as assigned.

Required Skills:

• Experience in onboarding processes, especially in the US healthcare industry.
• Knowledge of background checks, drug tests, and medical clearances.
• Understanding of healthcare compliance rules.
• Ability to review and verify documents like licenses, certificates, and forms
• Good communication skills written and verbal.
• Able to handle confidential information with care
• Works well with recruiters, hiring managers, and HR teams.

Education & Qualifications:

• Bachelors degree in Human Resources, or related field.
• 2+ years of onboarding experience, with at least 1 year in the US healthcare onboarding is preferred.