Travel Desk Executive

Job Title: Travel Desk Executive Location: Gurugram Haryana Department: Administration / Operations Company: SS Innovations About SS Innovations: SS Innovations is a cutting-edge medical technology company focused on developing advanced surgical systems and devices that improve the quality and accessibility of healthcare. As we continue to grow, we are looking for a proactive and detail-oriented Travel Desk Executive to join our team and manage all corporate travel needs efficiently. Job Summary: The Travel Desk Executive will be responsible for planning, coordinating, and managing travel arrangements for employees and guests of SS Innovations. The role involves handling bookings, ensuring cost-effective travel, maintaining compliance with travel policies, and providing timely support and communication. Key Responsibilities: Manage end-to-end domestic and international travel arrangements (flights, hotels, transport, visas, etc.) Develop service providers and vendors (Hotels/ Transport) all across the country and negotiate the best possible rates for the company Liaise with travel agencies, vendors, and internal teams to secure bookings at the best possible rates Ensure all travel plans comply with company policies and budgetary guidelines Assist employees with travel-related queries, changes, or emergencies during travel Coordinate airport pick-up and drop-off services as required Maintain accurate records of bookings, costs, and invoices for reporting and audits Monitor travel expenses and work closely with the finance team for reimbursements and reconciliation Handle documentation for visa applications and international travel compliance Manage travel itineraries and communicate relevant updates to travelers in a timely manner Provide support during corporate events and conferences or visits that involve travel or accommodation arrangements Requirements: Bachelor’s degree in any discipline (Hospitality or Travel Management preferred) 4+ years of experience in corporate travel management or a similar administrative role Strong knowledge of domestic and international travel procedures, visa processes, and airline regulations Proficiency in using travel management tools and booking platforms Excellent communication and interpersonal skills Strong organizational and time management abilities Attention to detail and ability to handle last-minute changes under pressure Preferred Skills: Experience working in a healthcare or technology organization Familiarity with expense management software (e.g., SAP Concur, Zoho Expense) Multilingual abilities (preferred but not mandatory) To Apply: Please send your resume and a brief cover letter to hr@ssinnovations.org Show more Show less