Travel Desk Executive

Job Description

Executive Admin & Travel Desk Location: Gurugram Organization: MSM Unify Employment Type: Full-Time Department: Administration Job Overview MSM Unify is looking for a highly organized and proactive Executive – Admin & Travel Desk to manage end-to-end office administration and travel coordination. The ideal candidate will be responsible for streamlining travel logistics, managing vendors, and supporting overall office operations while ensuring cost-efficiency and compliance with company policies. Key Responsibilities Administrative Support Schedule meetings, manage calendars, and handle executive-level correspondence. Maintain office records, manage documentation, and support internal event logistics. Assist with onboarding and administrative support for HR and leadership teams. Travel Coordination Manage domestic and international travel bookings, including flights, hotels, visas, and transport. Ensure cost-effective travel plans while adhering to travel policies. Handle last-minute travel changes and emergency support for traveling employees. Vendor & Expense Management Liaise with travel agencies, hotels, and service vendors to secure best rates. Process travel-related invoices and employee reimbursements. Maintain a database of preferred vendors and ensure service quality. Office Coordination Monitor and maintain office supplies and ensure resource availability. Ensure confidentiality and professionalism in all administrative operations. Compliance & Reporting Enforce travel and admin policy compliance. Maintain accurate records and generate reports on travel expenses, policy adherence, and vendor performance. Qualifications & Skills Education: Bachelor's degree in Business Administration, Travel Management, or a related field. Experience: Minimum 3 years in administration and travel coordination. Skills: Proficient in MS Office (Excel, Word, PowerPoint, Outlook) Familiar with travel management software/tools Strong communication, multitasking, and negotiation skills Attention to detail and ability to handle sensitive matters with confidentiality