Travel Desk Executive

Dear Candidate,

Greetings from the Befree HR Team!!

JOB ROLE & RESPONSBILITIES

Role: Travel Desk Executive

The Travel Desk Executive is responsible for end-to-end coordination of domestic and international travel for employees, consultants, and visitors. The role ensures cost-effective travel planning, adherence to company policies, and smooth travel experiences through efficient vendor management and timely support.

Responsibilties

Travel Management

• Handle complete travel arrangements: flights, hotels, cabs, visas, insurance, and itineraries.
• Process approved travel requests and coordinate bookings within timelines.
• Assist with last-minute changes, cancellations, and travel emergencies.

Policy & Compliance

• Ensure all bookings follow company travel guidelines and cost controls.
• Maintain required documents for approvals, audits, and compliance checks.

Vendor Coordination & Cost Optimization

• Liaise with travel agents, airlines, hotels, and transport providers.
• Negotiate competitive rates and maintain preferred vendor lists.
• Identify opportunities for cost savings without impacting travel quality.

Travel Support & Issue Resolution

• Provide support for travel delays, lost baggage, or visa concerns.
• Maintain required availability for urgent travel-related needs (if required).

Documentation & Reporting

• Maintain updated travel policies , travel logs, employee travel records, and booking data
• Prepare monthly MIS reports covering travel expenses, frequency, and trends.
• Coordinate with Finance for invoices, advances, and reimbursement settlements.

Key Skills

• Good academic track record and understanding of Accounting concepts
• Self-Motivated go-getter with the ability to work with utmost efficiency and accuracy
• Good English Skills (writing, reading, speaking).
• Good grasping and analytical skill
• Able to provide support to the team and review the work