Trans-shipment Handling officer

Summary:

The Trans-shipment Handling officer is responsible for the end-to-end coordination and

execution of trans-shipment cargo movements. This role ensures seamless cargo

transfer from feeder vessels to mother vessels (and vice versa) at designated hub ports,

maintaining accuracy, timeliness, and strict adherence to shipping schedules. The

executive acts as a critical link between overseas offices, port agencies, and liners.

Key Responsibilities:

• Planning & Coordination:
• Monitor and track feeder and mother vessel schedules to plan and align

trans-shipment movements.

• Create and manage pre-advice lists for cargo arriving for trans-shipment.
• Liaise with origin and destination ports to confirm booking details and

trans-shipment feasibility.

• Coordinate closely with port agents at the hub port for berthing schedules

and cargo handling plans.

• Documentation & Data Management:
• Prepare and submit required customs and port documentation for trans-

shipment clearance to send to EDI team

• Maintain impeccable records of all trans-shipment activities in the ERP.
• Tracking & Monitoring:
• Proactively track the movement of trans-shipment containers from

discharge to load on the connecting vessel and update same on ERP

• Identify and highlight any potential mis-connections or delays to relevant

stakeholders ,EDI team as well as trans-shipment desk in HQ.

• Update various internal trackers and systems with real-time status of

cargo.

• Problem Resolution:
• Investigate and resolve issues related to mis-connected cargo,

documentation discrepancies, or customs holds.

• Coordinate with concerned parties to find alternative solutions for missed

connections.

• Handle queries from overseas offices, liners, and customers regarding

trans-shipment status.

• Communication:
• Provide timely and accurate status updates to all internal and external

stakeholders.

• Escalate critical operational issues to trans-shipment desk in HQ promptly.

Technical Skills:

• Proficiency in shipping software and MS Office, Excel, MS Team, Power BI
• Strong understanding of shipping documentation (BL, SLI, Manifest, etc.)

and INCOTERMS.

• Knowledge of customs procedures related to trans-shipment cargo in India

is a plus.