Tender Executive

Job Title: Tender Executive

Location: Pitampura, Delhi

Company: Mindrops

Department: Sales / Business Development

Reporting To: Head of Business Development / Director – Sales

Job Summary:

We are looking for a dynamic and detail-oriented Tender Executive to join our team. This role involves working closely with the sales, technical, and leadership teams to prepare proposals, respond to tenders, draft scope of work documents, and coordinate pre-sales activities with clients and internal stakeholders.

Key Responsibilities:

• Prepare and draft technical and commercial proposals for IT/software development projects.
• Understand client requirements from RFPs/RFQs/tenders and translate them into actionable scope of work (SoW).
• Coordinate and communicate with technical teams to gather inputs, effort estimates, and solution architecture details.
• Attend client calls, pre-bid meetings, and clarification sessions to understand expectations and respond effectively.
• Compile and submit tender documents on relevant government/private portals (e.g., GeM, CPPP, eProcurement).
• Track tender opportunities and maintain a calendar of deadlines and submission dates.
• Ensure compliance with proposal requirements and documentation formats as per client instructions.
• Assist sales and leadership teams with pitch decks, presentations, and documentation for client discussions.
• Maintain version control, archives of submitted proposals, and RFP responses for future reference.
• Collaborate with legal, finance, and operations teams for proposal terms, pricing, and compliance inputs.

Required Skills and Qualifications:

• Bachelor’s degree in Engineering, IT, Business, or a related field.
• 2 years of experience in pre-sales, proposal writing, or tender management in an IT/software company.
• Strong understanding of software development lifecycle (SDLC) and IT service delivery models.
• Excellent written and verbal communication skills.
• Strong documentation and formatting skills (MS Word, Excel, PowerPoint, PDF tools).
• Ability to work under tight deadlines and manage multiple proposals simultaneously.
• Familiarity with government e-tendering portals is a plus.

Preferred Qualities:

• Proactive, detail-oriented, and organized.
• Good interpersonal skills and ability to communicate with clients and internal teams.
• Problem-solver with a strong sense of ownership and accountability.
• Willingness to learn and adapt to new tools, platforms, and processes.

Job Types: Full-time, Permanent

Ability to commute/relocate:

• Delhi, Delhi: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• How many years of experience do you have as a tender executive for an IT Company?
• How many years of experience do you have as a tender executive?
• How many years of of experience in pre-sales, proposal writing, or tender management in an IT/software company?
• How many years of experience do you have in Preparing and draft technical and commercial proposals for IT/software development projects?
• How many years of experience do you have with Compilation and submit tender documents on relevant government/private portals (e.g., GeM, CPPP, eProcurement)?
• Are you familiar with government e-tendering portals?
• Also, there will be a service agreement of 18 Months to 24 Months (depending upon the organization) & you need to sign an agreement for the same. So, are you comfortable with that?

Education:

• Bachelor's (Preferred)

Language:

• English (Preferred)