Tender Executive

Company:

Black Belt Security Solutions Pvt. Limited

Job Title:

Tender Executive – Security Services (India)

Location:

Bangalore / Karnataka (as per operational requirement)

Department:

Business Development / Tender

Role Objective:

To identify, track, prepare, and submit tender applications for government and private sector opportunities across India, ensuring timely documentation, regulatory compliance, and active participation in pre-bid processes.

Key Responsibilities:

Tender Identification:

• Monitor Indian government portals (e.g., CPPP, GeM, eProcurement Karnataka, and state-level platforms) and private portals for relevant tenders.
• Maintain a tracker of open, upcoming, and closed tenders with deadlines and submission requirements.

Tender Documentation:

• Prepare and compile all necessary documents, including company profile, registration certificates, PAN, GST, financial statements including audit documents (wherever necessary), certifications, and technical documents.
• Coordinate with internal departments (finance, legal, operations, HR) to collate required inputs and approvals.

Pre-Bid Meetings:

• Attend pre-bid meetings (offline or online) to understand tender scope, requirements, and terms.
• Prepare and circulate minutes of meeting (MOM) and highlight action points for internal teams.
• Raise pre-bid queries as required for clarification.

Tender Submission:

• Ensure timely submission of tenders (online or offline) in line with respective portal guidelines and technical specifications.
• Troubleshoot submission issues and retain submission proof for records.

Liaison & Coordination:

• Interact with government departments, PSUs, and private entities for clarifications, verifications, and bid-related communication.
• Track progress post-submission, including evaluation updates and award results.

Compliance & Reporting:

• Ensure all tender submissions are fully compliant with the tender terms and documentation standards.
• Maintain detailed reports on submitted tenders, results, rejections (if any), and conduct win/loss analysis.

Market Intelligence:

• Monitor competitor activity, pricing trends, and updates in tender norms.
• Recommend process or pricing improvements based on market insights and bid outcomes.

Qualifications:

• Graduate/Post Graduate or equivalent preferably in Business Administration, Commerce and Industrial Relations. Additionally, law graduation would be an added advantage.
• Minimum 3-5 years of experience in tender documentation and submission in India.

Skills Required:

• Good understanding of Indian eProcurement portals (e.g., CPPP, GeM, state-level systems).
• Experience in drafting and submitting compliant technical and commercial bids.
• Strong verbal and written communication skills.
• Attention to detail and ability to manage deadlines efficiently.
• Proficiency in MS Office tools (Word, Excel, PDF formatting).
• Proficiency in English, Hindi and regional languages.

Job Type: Full-time

Education:

• Bachelor's (Preferred)

Experience:

• tender documentation and submission: 3 years (Preferred)

Language:

• Hindi (Preferred)
• English (Preferred)
• Kannada (Preferred)

Work Location: In person