Tender Assistant

Job Title: Tender Assistant

Department:

Job Summary:

The Tender Assistant will be responsible for assisting in the preparation, coordination, and submission of tenders, bids, and related documents. The role involves ensuring all tender requirements are met accurately and within deadlines while maintaining proper documentation and communication with internal teams and external stakeholders.

Key Responsibilities:

• Assist in identifying suitable tenders through portals, newspapers, and online platforms.
• Download and review tender documents, noting key requirements, deadlines, and eligibility criteria.
• Coordinate with departments (technical, finance, legal, etc.) to gather necessary information and documents.
• Prepare tender documentation, forms, annexures, and declarations as per tender requirements.
• Ensure compliance with all tender terms and conditions.
• Maintain records of tenders submitted, pending, and awarded.
• Support in preparing cost sheets, covering letters, and technical proposals.
• Track tender results and follow up on pending submissions.
• Maintain and update vendor registrations and company profiles on various e-tendering portals.
• Assist in the renewal of licenses, certificates, and other documents required for tender participation.
• Ensure timely submission of tenders both online and offline.

Required Qualifications & Skills:

• Graduate in Commerce / Business Administration / Engineering or related field.
• 35 years of experience in tendering, documentation, or administrative roles.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email correspondence.
• Familiarity with e-tendering portals (e.g., GeM, CPPP, State Government IREPS sites).
• Strong attention to detail and organizational skills.
• Good communication and coordination abilities.
• Ability to work under tight deadlines.

Key Attributes:

• Responsible and proactive.
• Team player with good interpersonal skills.

Role & responsibilities

Preferred candidate profile