Executive Assistant (EA) To the MD & Director

Detailed list of skills tailored for an Executive Assistant (EA) position supporting aManaging Director (MD) and Director. These are grouped into core skill categories.

• Calendar & Diary Management:

  Efficient scheduling, prioritization of meetings, avoiding conflicts.

• Travel Coordination:

  End-to-end travel arrangements, including visas, accommodations, itineraries.

• Meeting Support:

  Organizing high-level meetings, preparing agendas, minutes, and follow-ups.

• Document Preparation:

  Drafting, editing, formatting executive-level reports, presentations, and correspondence.

• Confidentiality:

  Handling sensitive business and personal information with discretion and integrity.

2. Communication & Interpersonal Skills

• Professional Communication:

  High-standard written and verbal communication (internal & external). English, Hindi, Bengali (Optional)

• Stakeholder Liaison:

  Coordinating with clients, board members, government bodies, and internal teams.

• Relationship Management:

  Building rapport with key contacts on behalf of MD/Director.

3. Organizational & Time Management Skills

• Multitasking:

  Managing multiple priorities and deadlines without loss of accuracy.

• Task Prioritization:

  Identifying urgent vs. important tasks for efficient support.

• Event Coordination:

  Managing logistics for corporate events, board meetings, town halls, etc.

4. Technical & Digital Proficiency

• MS Office Suite:

  Advanced skills in Outlook, Word, Excel, PowerPoint.

• Virtual Communication Tools:

  Zoom, MS Teams, Google Meet scheduling, hosting, and troubleshooting.

• Document Management Systems:

  SharePoint, OneDrive, Google Workspace, or equivalent.

5. Strategic & Business Acumen

• Understanding of Business Priorities:

  Ability to align tasks and decisions with business objectives.

• Research & Reporting:

  Preparing briefs, summarizing documents, market or competitor research.

• Board-Level Exposure:

  Experience supporting board meetings, drafting board packs, and compliance follow-ups.

6. Problem-Solving & Initiative

• Proactive Support:

  Anticipating the needs of the MD/Director before being asked.

• Decision-Making Support:

  Ability to filter information and make informed decisions in the EAs scope.

• Crisis Management:

  Calm under pressure and capable of navigating last-minute changes.

7. Professionalism & Discretion

• Diplomatic Handling of Information & People.

• High Emotional Intelligence (EQ):

  Managing up, reading emotional cues, and adapting accordingly.

• Ethical Judgment:

  Particularly when managing MD/Director's time and access.

Post for EA POSITION to MD & Director