Team Assistant

The main functions include but are not limited to:

Provide support for the preparation and implementation of World Bank Group projects and activities according to Bank procedures.
Use desktop processing skills to produce complex reports, presentations, and charts/graphs according to Bank format and distribution. Collect and input data provided by Task Team Leaders (TTLs) into the central database, including processing new project status reports. Draft routine correspondence (standard letters, memos) conforming to the Organization s regional standards, using proper grammar, punctuation and style and proofread materials. Draft minutes of meetings and help in editing large documents. Assist team or work unit by translating/drafting a variety of routine documents, applying effective proofreading and grammar skills in English and Portuguese. Strategically manage the Head of office agenda by prioritizing tasks, anticipating and resolving scheduling conflicts and balancing competing demands. Review and ensure the quality, accuracy, and completeness of documents requiring approval or signature, upholding organizational standards and compliance requirements. Serve as a key liaison with government entities, coordinating the timely and secure transmission of official correspondence and fostering effective communication channels.

Information Management and Client interaction:

• Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
• Maintain up-to-date work unit projects and other files (both paper and electronic).
• Time management Logistic planning
• Arrange working schedule and meeting with counterparts for the visiting teams.
• Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information to the appropriate staff, inside and outside the immediate work unknit, including officials outside the
• Bank Group, track and report on appropriate aspects of the Team s operational activities.
• Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, help and/or information on project-related matters.
• Solve non-routine problems creatively and resourcefully and assist in preparation and logistical planning for various events, e.g., conferences, workshops, high level meetings.