Job
Description
As the Executive Assistant - Outdoor Representative at Fashion TV, you will be responsible for assisting the senior outdoor and event management team with the coordination and execution of various outdoor and event-related activities. Your role will involve handling administrative tasks, assisting with event logistics, liaising with external vendors and partners, and ensuring the smooth operation of Fashion TV s outdoor projects and on-site events. Key Responsibilities: Administrative Support: Provide administrative support to the senior management team in the planning and execution of outdoor events and activations. Event Coordination: Assist in coordinating logistics for outdoor events, including venue selection, vendor management, transportation, and guest accommodations. Client and Vendor Liaison: Act as the primary point of contact for external vendors, sponsors, and clients for all outdoor events and activations. Scheduling and Planning: Manage the schedule of outdoor events and related activities, ensuring all tasks are completed on time. Communication: Prepare and distribute internal and external communications regarding outdoor events, including schedules, updates, and follow-ups. Budget Tracking: Assist in managing the budget for outdoor events, ensuring expenses are within the allocated limits and handling expense reports. Event Promotion: Support the promotion and marketing of outdoor events through social media, event calendars, and Fashion TV s digital platforms. On-site Assistance: Provide on-site support during outdoor events, ensuring that everything runs smoothly and addressing any immediate challenges that arise. Key Skills and Qualifications: Educational Background: A bachelor s degree in Business Administration, Event Management, Marketing, or a related field is preferred. Experience: Minimum of 2-3 years of experience in event coordination, administrative support, or a similar role, preferably in the fashion or entertainment industry. Communication Skills: Excellent verbal and written communication skills. Ability to communicate effectively with internal teams, clients, and external vendors. Organizational Skills: Exceptional organizational and multitasking abilities to manage several tasks and events simultaneously. Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with event management software and social media platforms. Attention to Detail: Ability to manage event logistics with precision and attention to detail. Problem-Solving Skills: Strong problem-solving skills with a proactive approach to overcoming challenges. Team Player: Ability to work collaboratively with cross-functional teams, both in the office and on-site during events.
