Studio Production Associate

As a Studio Production Associate at Havas Creative, your primary responsibility is to perform administrative duties within the studio. You will ensure that jobs receive accurate and timely estimates, track the finances of the project, and handle various tasks and responsibilities, including: - Performing general administrative duties related to studio operations - Fielding requests and preparing thoughtful, well-written estimates for projects - Coordinating with key stakeholders and opening and naming billing codes - Requesting PO and entering all financial data and documents in the systems - Keeping all systems up to date and tracking the project to budget - Keeping studio leads and project leads informed and reconciling the finances - Approving timesheets daily and attending monthly billing meetings - Writing up a job close-out form and closing the project - Understanding various financial business models and systems - Reading rate cards and applying the proper one to the project - Collaborating with the studio team and project managers - Managing time efficiently, setting priorities, and meeting deadlines while handling multiple projects - Adhering to and monitoring studio guidelines - Thinking through a project from start to finish - Operating a digital color copier and fiery software for in-house print runs - Demonstrating cross-platform proficiency and working comfortably on a PC or a Mac - Having a solid understanding of Adobe Acrobat - Complying with studio procedures and practices with regard to workflow - Alerting managers when client/account input may cause a job to go over budget or deadline - Attending departmental meetings when scheduled - Demonstrating a proactive approach to enhancing the position and advocating for new efficiencies and techniques - Assisting in training freelancers and new employees - Excelling at your daily work and maintaining accurate and up-to-date time sheets - Projecting a customer-centric attitude in all interactions, promoting a positive agency and team atmosphere - Maintaining a professional image and remaining calm despite high-pressure situations - Being a self-starter and able to work autonomously - Multitasking and fielding a variety of requests - Keeping current with software and industry standards Qualifications and Experience: - Associates degree, BA, or in a design or production related program - 2+ years of desktop/digital production experience, print shop estimating, or studio experience - Pharmaceutical advertising agency experience is a plus - Must be able to work flexible hours when needed - Deadline driven, detail oriented, and organized with an enthusiasm for collaboration - Problem-solving skills are a must If you are looking for a permanent position where you can utilize your skills and experience in a dynamic and collaborative environment, this role at Havas Creative may be the perfect fit for you.,