Store Executive

Generate Purchase Requisition (PR):

• Store executive must be in coordination with engineers and chief regarding the material requirement. (How do they receive the material request and process for approvals) • Receive the indent from the project team and raise the purchase requisition on the same day with max. extend is 8 working hours and process for HOD approvals. • In case of emergency, if order placed without PR, the ERP process of creating PR must complete within 16 working hours of the order placed.

Coordination with Purchase department

• Coordinate with purchase department regarding the requested purchase requisition for the material, in case of any technical discussions. • Coordination and follow up with purchase department and vendors regarding the ordered material. • Share the PR data to purchase dept. once in a week to close the extra generated PR. (we should make it weekly basis to avoid delay) • In coordination with purchase department, go to the market and make a direct purchase in case of emergency.

Quality check and assurance:

• Receive the material as per the checklist shared by the purchase department. • Make sure to update the checklist in the ERP. • Maintain the documents in store records. • Alert immediately to concern purchase executive in case of material standards are not upto the mark and need to return the material. (Who generate the debit note) • If material is received as per the specified order, take the physical material in the store and generate receiving note (GRN) within 16 working hours.

Maintain material Issue Process:

• Receive material requisition slip from the project engineer and issue the material and update the process in ERP by doing Generate Issue Note (GIN). • Maintain the material requisition slips in store records on monthly basis. • No material will issue without material requisition slips. Stock Audit: • Physical stock verification of all materials on weekly, monthly and yearly basis and submit reports to billing executive and the management. • Coordinate and support the billing executive during the audit process and provide all the supportive data.

Store Management:

• Maintain a clear, well planned / organized and accessible store. • Readable and correct tagging is mandatory on each item available in the stock. • Follow the First In First Out (FIFO) process during material out/Issue. • Generate monthly & Quarterly Non-useable items and inform to Purchase department. • Generate monthly report of the excess and non-usable material that is required inter-projects.

Documentation and reports Management:

• Prepare the gate pass for any outward material. • Update daily report to the reporting leader and HOD. • Receiving & recording all incoming materials daily. • To maintain records and report the status of client-supplied Material • Updating stock register on receipt and issue of material • Issuing Debit notes to sub-contractors/agencies wherever Applicable • Gate inward & outward Register & excel entry. • Issuing material to the contractor. • Making all issues, returns, and stock transfer posting in the ERP/register system. • Preparation of stock statement Monthly basis & yearly basis • Party bill checking.