Sr. Exec Assistant

We are seeking a dynamic and highly organized Executive Assistant to provide support to multiple VPs in the Global Infrastructure organization, based in the Bengaluru office. This role requires a proactive individual with exceptional executive support capabilities, meticulous attention to detail and the ability to handle multiple priorities. The ideal candidate will be a resourceful and responsive problem-solver with excellent communication skills. This is a hybrid role.

Key Responsibilities Include:

• Act as a liaison between the Vice Presidents and internal/external stakeholders, managing communications and ensuring timely responses
  

• Manage and maintain the schedules of the Vice Presidents including coordinating meetings and travel arrangements across multiple domestic time zones and international markets
  

• Organize and coordinate events, meetings, workshops and conferences, including arranging logistics and preparing materials
  

• Conduct research and gather information to support decision-making processes
  

• Maintain and update records, files and databases to ensure accuracy and accessibility
  

• Book complex travel itineraries including air, hotel, transfers, and visas
  

• Handle confidential information with discretion and ensure the security of sensitive documents
  

• Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
  

• Create documents and presentations and maintain organization charts
  

• Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
  

• Assist with special projects and initiatives as assigned
  

Qualifications

• 8+ years of related experience as an Executive Assistant or in a similar role supporting senior executives
  

• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)
  

• Proficiency with virtual meeting platforms (i.e. Webex)
  

• Experience managing complex schedules across multiple time zones
  

• Exceptional work ethic with excellent accuracy, attention to detail and ability to balance multiple, competing priorities
  

• Ability to multitask, prioritize and handle pressure in a dynamic (and hybrid) environment
  

• Excellent verbal and written communication skills
  

• Experience in a wide range of administrative related tasks, organizing large meetings and arranging travel (domestic and international)
  

• Ability to work with a sense of urgency and in a fast-paced environment
  

• Strong interpersonal skills and the ability to build relationships with internal and external stakeholders
  

• Proficiency with creating reports, presentations, distribution lists and correspondence
  

• Ability to adapt to the work styles and preferences of multiple executives
  

• Knowledge of Concur, Ariba is preferred, but not required
  

• Data analytics skills are highly desirable, but not required
  

• Competitive base salaries 
• Bonus incentives 
• Support for financial-well-being and retirement 
• Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location) 
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 
• Generous paid parental leave policies (depending on your location) 
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) 
• Free and confidential counseling support through our Healthy Minds program 
• Career development and training opportunities