Sr. Associate/ Associate, Programmes

About the BITS Law School, Mumbai:

A premier institute focused on generating the next cadre of legal leaders in India and across the globe, situated in Mumbai. Founded in March 2023, the School offers high-quality multidisciplinary legal education in times of increasing demand for well-rounded, tech-savvy and industry-ready law graduates across disciplines.

The website of BITS Law School is www.bitslawschool.edu.in

Job Responsibilities*

• Providing administrative and technical support to programme management and delivery, including (but not limited to) developing and managing academic calendars, timetables, and assessment schedules; monitoring attendance, class conduct, and mentor–mentee/tutorial groups; visiting faculty or short course arrangements, administering teaching feedback, READ program, and other academic support initiatives; coordinating daily operations including class swaps or re-scheduling, field visits, venue booking, and coordinating on hospitality related information, etc.
• Liaising with academic team [Dean, faculty, TRFs, tutors, Exam office, Registrar’s office] on academic planning components such as course planning, policy development and execution, etc.
• Working with the student representatives to assess and resolve student grievances and queries, channel student feedback to relevant stakeholders as and when necessary.
• Overseeing and execution of academic events and awards such as the freshers’ orientation, student elections, awards ceremonies, Dean’s list, convocation, alumni meet, guest lectures, workshops, LBC/SLC, conferences & symposia etc.
• Documenting and monitoring academic & extra-curricular performance, attendance, discipline, and other student relevant data, drawing reports and analysing trends and projections that may be relevant to academic planning.
• Liasoning with other departments, Dean’s Office, Registrar’s Office, Exam Office and other stakeholders as needed. Providing administrative support and PT feedback to relevant committees.
• Maintaining or creating SoPs and ensuring policy compliance

Essential Qualifications:

• Good academic record with a Bachelor or equivalent degree
• Fluent in English language, written and conversational
• High level of professionalism, and ability to keep confidentiality regarding departmental activities.
• Compliance with data protection and confidentiality regulations
• Ms Office skills (Excel particularly) necessary

Preferred Qualifications

• Prior experience of 2-3 years in program management (or relevant profile in academic management roles) at a reputable higher education institution
• Technical skills in academic management systems and learning management software (DigiCampus/Collpoll preferred)
• Professional communication and student centred approach
• experience in large data handling and analysis
• Able to work in a fast-paced environment in a new school/campus, where new challenges and demands sometimes arise on short notice
• Counselling experience or certification desirable
• Understanding of Indian Higher Education landscape and BCI related policies with a keen interest in legal education

*Job responsibilities stated are not to be taken as an exhaustive statement of duties. Employees may be required to perform other job-related duties as and when necessary.