Specialist Accounts

Specialist-Accounts - Job Description

I. POSITION DESCRIPTION

JOB TITLE Specialist-Accounts GRADE M

DEPARTMENT Finance & Accounts LOCATION HO

SUB-DEPARTMENT Accounts TYPE OF POSITION Full-time

REPORTS TO Manager–Accounts REPORTING INTO NA

II. ROLE PURPOSE & OBJECTIVE

Responsible for day-to-day accounting activities including processing of vendor payments,

employee reimbursements & advance settlements

Responsible for verification/supervision of entries passed in Oracle and ensure policies and

processes are adhered.

Responsible for creation of Vendor codes in the system as per Vendor Onboarding Process

and to ensure collections of mandatory documents and approvals from respective

stakeholders

Responsible to liaison with regions on Inter Region accounting activities at regular intervals.

Responsible for scrutiny and review of General Ledgers and ensure reconciliation as per

agreed timelines

III. SIZE OF THE ROLE

FINANCIAL SIZE NON-FINANCIAL SIZE

NA NA

IV. KEY DUTIES & RESPONSIBILITIES OF THE ROLE

POWERED BY

Specialist-Accounts - Job Description

Business/ Financials

Responsible for processing of Vendor payments and accounting of entries in Oracle on a

timely basis

Responsible for checking of Cash & Bank Vouchers in adherence to chart of accounts and

supervise entries in oracle.

Responsible for processing of monthly rental payments and ensure accounting of entries in

Oracle

Responsible for daily verification of control accounts and ensure outstanding balances are

nullified as per TAT

Responsible for Fixed Assets Capitalization in the system including reconciliation with books

at regular intervals

Preparation and accounting of Prepaid expense and Insurance on a monthly basis

Responsible for preparation of statutory schedules and follow up respective stakeholder for

related documents/challans.

To ensure payments released are made as per approval matrix, purchase policy and

respective budget head.

To follow up with respective departments for settlement of advances – Vendors.

To ensure all tax compliances are followed including TDS deduction and availing GST input

credit on all applicable payments.

To ensure proper filing and maintenance of Payments files & Records.

Co-ordinate for IFC and internal audit requirements

Customer

To prepare weekly MIS reports for various stakeholders.

To review of TDS and GST schedule and submission to respective stakeholders.

To co-ordinate with departments for monthly provisions and booking in Oracle.

To update payment status and handling of queries in a timely manner.

Internal Process

To ensure departmental SOPs are followed.

To identity and assist in automation of process wherever possible.

Monitor Budget vs. Actuals monthly

Learning & Innovation

To be abreast with latest changes in policies, processes and systems.

Ensure coordination between different teams, to build a collaborative spirit and shared sense

of purpose.

V. MINIMUM REQUIREMENTS OF KNOWLEDGE & SKILLS

Educational

Qualifications

B. Com

Experience 2-3 years in Administration of day-to-day accounting activities including

General Ledger Management, Vendor Management

Certifications NA

POWERED BY

Specialist-Accounts - Job Description

Functional

Skills

Having good understanding and ability to close the month end activities in

time

Good knowledge of Microsoft office