Society Manager

Job Title:
Society Manager

Location:
Nerul MIDC, Navi Mumbai

Salary:
₹35,000 – ₹50,000 per month

Experience:
4 – 6 years (Minimum 4 years in Housing Society/Facility Management)

Job Type:
Full-time

Job Description:
The Society Manager will be the primary point of contact and operational head responsible for the efficient functioning of the residential complex in Nerul. This role requires an experienced professional to oversee all day-to-day administrative, financial, maintenance, and compliance activities, acting as a liaison between the residents, the Managing Committee, and external vendors/statutory bodies.

Responsibilities:

• Ensure strict adherence to the Maharashtra Co-operative Societies Act and relevant Bye-Laws. Handle documentation and liaison with the Registrar's office (Co-op. Societies, CIDCO, NMMC, etc.).
• Maintain all statutory registers, documents, member records, contracts, meeting minutes (AGM, SGM, MCM), and correspondence in an organized and auditable manner.
• Draft and circulate official notices, circulars, and newsletters to residents. Manage the society's digital communication platforms (e.g., resident apps).
• Coordinate and prepare the agenda for Managing Committee and General Body Meetings; ensure timely distribution of notices and accurate drafting of minutes and resolutions.
• Prepare, raise, and circulate monthly maintenance bills (Optional). Actively monitor and follow up on outstanding dues and facilitate recovery from defaulters.
• Maintain accurate books of accounts. Coordinate with the appointed Auditor for the annual statutory audit and assist the Committee in preparing the Audit Rectification Report. - Optional
• Process, verify, and track all utility payments, vendor invoices.
• Supervise the upkeep, repair, and maintenance of all common areas, amenities (lifts, gymnasium, clubhouse, swimming pool), and essential services (water pumps, generators, STPs, fire safety systems).
• Manage and supervise the society's internal staff (housekeeping, electrician, plumber) and outsourced agencies (Security, Gardening). Monitor staff attendance, duty rosters, and performance.
• Source competitive quotations, negotiate Annual Maintenance Contracts (AMCs), and oversee the quality and timeline of work executed by all service contractors.
• Mediate minor disputes between residents or between residents and staff, ensuring a harmonious living environment.
• Enforce society rules and regulations fairly and consistently, as directed by the Managing Committee.

Requirements:

• Proficiency in MS Office (Excel, Word) for reporting and record-keeping. Working knowledge of Tally/Accounting is highly preferred.
• Strong knowledge of Maharashtra Co-operative Housing Society Bye-Laws and other applicable local body regulations.
• Excellent verbal and written communication skills (English, Hindi, and Marathi preferred).
• Ability to handle budgets, financial records, and follow up on collection

Job Type: Full-time

Pay: ₹35,000.00 - ₹50,000.00 per month

Work Location: In person