Site HR & Admin

Job Description: Site HR & Admin Supervisor (Security, Housekeeping, Reception)

Location: Chakan, Maharashtra

Department: Human Resources & Administration

Reports to: HR Manager / Plant Manager

Job Type: Full time

Experience required: 4 to 5 years

Job Summary:

The Site HR & Admin Supervisor is responsible for the day-to-day management of essential site support functions, including security, housekeeping, and reception. This role ensures a safe, clean, and professional environment for all employees and visitors. The supervisor will oversee external service providers and internal staff, manage related budgets, and ensure compliance with all company policies and procedures.

Key Responsibilities:

1. Security Management: Supervise and coordinate the activities of the plant's security team or external security agency.

• Develop and enforce site security protocols, including access control, visitor management, and emergency response procedures.
• Conduct regular patrols and audits to identify and mitigate security risks.
• Investigate and report all security incidents, theft, or breaches.
• Manage the installation and maintenance of security systems (e.g., CCTV, alarms).

2. Housekeeping & Maintenance:

• Oversee the housekeeping team or external cleaning service to ensure the plant and office areas are clean and well-maintained.
• Develop and maintain cleaning schedules and standards for all facilities.
• Conduct regular inspections to ensure a high level of cleanliness and hygiene.
• Manage waste disposal and recycling programs.
• Coordinate with maintenance teams for minor repairs and upkeep of the facility.

3. Reception & Front Office:

• Supervise the reception staff to ensure a professional and welcoming environment for all visitors.
• Manage the visitor registration and badging process.
• Oversee incoming calls, mail, and deliveries.
• Handle general inquiries and provide administrative support as needed.

4. Vendor & Budget Management:

• Act as the primary point of contact for external service providers (e.g., security agency, cleaning services).
• Monitor the performance of vendors against service level agreements (SLAs).
• Manage the budget for security, housekeeping, and reception, ensuring cost-effectiveness.
• Process invoices and maintain accurate records for all services.

5. HR & Compliance Support:

• Assist the HR department with administrative tasks related to new hires, employee records, and on-site support.
• Ensure all administrative functions are compliant with company policies and labor laws.
• Handle employee queries related to administrative services.

Qualifications & Skills:

• Experience:

4-5 years of experience in a similar administrative or supervisory role, preferably in a manufacturing or corporate environment.

Proven experience managing or overseeing security, housekeeping, and reception functions.

Technical Skills:

Strong knowledge of security protocols and systems.

Excellent organizational and administrative skills.

Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Soft Skills:

Strong leadership and interpersonal skills.

Excellent communication and conflict-resolution abilities.

Meticulous attention to detail.

Ability to multitask and prioritize in a fast-paced environment.

High level of integrity and professionalism.

Note: This is a general outline and can be customized to fit specific plant and company requirements.