Job Purpose
Plan, co-ordinate and monitor procurement of Engineering stores spares, capital goods & consumables from Indigenous sources or through Imports in cost effective manner so as to support smooth operation of SFD, EC, Excel Fiber Div. Also to carry out vendor development and sourcing.
Job Context & Major Challenges
The plant is over 50 years old and process improvements have evolved over the years. Till 1995-96, there was no competition and market was protected. New Plants with superior technology came up and cheaper products like cotton and polyester came up in direct competition to VSF. New products began to be introduced in markets, which were also opening up to other players. VSF sales started getting affected and now pose a major challenge for growth and survival.In order to remain competitive in the market, product range has been enhanced over the years within the process limitations. The quality of pulp is also not uniform, affecting the final product quality. Complexity is compounded by the emphasis on a multiple product range for different segments/customers.Major ChallengesUnplanned maintenance schedules, partly on account of breakdowns in old plant & machinery running in corrosive environment.Small, special grade/sizes requirements with stringent quality standards and short delivery periods on account of diversification in manufacturing of equipment for Industries other than VSF by Engineering and Development Division.Poor vendor base in adjacent areas makes materials function difficult as transportation time is less reliable.
Key Result Areas
KRA (Accountabilities) (Max 1325 Characters)
Supporting Actions (Max 1325 Characters)
KRA1 Procurement
- Plan, co-ordinate and monitor procurement of Engineering stores spares, capital goods & consumables in cost effective manner so as to support smooth operation of SFD & Excel Fiber Dev. - Review and monitor indents and orders for timely delivery of material.
- Negotiate and recommend / finalize orders as per delegation manual.
- Follow up for timely delivery depending upon the criticality of item.
- Vendor / Source development of critical items and co-ordination for source development of other items
- Studying the requirement and to co-ordinate procurement actions as per the requirement.
- To follow-up with vendors for timely delivery of materials.
KRA2 Plan, co-ordinate and monitor procurement of imported goods for Import & Power Plant ensuring timely delivery & quality. - Ensure to release advance on time, establish letter of credit, and follow up with External agencies for timely clearance of consignment.
KRA3 Cost ControlOrganize to procure material at right price and best terms. - Keep update about the market trends.
- Ensure interactions with sister units for rates and purchase terms.
- Study the MSD Bulletin of common items to find out the bench marked rates.
- Initialize negotiations for finalization of rate contracts and recommend for approval.
KRA4 Inventory Control
- To ensure levels of stockable items are maintained - Co-ordinate with Inventory Control Section.
- Direct expedite/defer procurement of material.
KRA5 Imports Bill Passing & Form 88 way bill
verification of Bills related to imports Utilization / declaration report of Goods - Verify bills towards the other expensespertaining to imports for correctadjustment.Quarterly submission of report of utilization of form 88 to taxation deptKRA6 People developmentTo develop staff and self for taking higher responsibilities. - Recommend skill gaps and training needs of individuals.
- Co-ordinate for off job training.
- Provide on job training.
KRA7 MIS and Other Reports & Accounts reconciliation
To ensure timely preparation of MIS and other reports. .To ensure reconciliation of accounts - Ensure generation and submission of MIS and other reports.
- Review the deviations and recommend for corrective action.
- Review & monitor of Forex cover reports to accounts on monthly basis for imports
- Reconciliation of accounts ( Debit & Credit ) on monthly basis
KRA8 Disposal
Plan and direct disposal/reuse of obsolete/surplus stores & spares to ensure maximum realization - Coordinate to develop alternate uses of obsolete stores & spares
- Coordinate to circulate list of obsolete items to similar industries
- Lead Negotiations to fetch the best realizable value
