Service Planner (II) - ( Customer Care )

Position Title: Service Planner II
Location: Mumbai

Position Description
Position is responsible for proactive handling of incoming Work orders logged, & planning of all incoming work order allocations received within a specific geographic territory or Customer responsibility. The SC is also responsible for ensuring that all available resources in the designated territory are effectively utilized and predefined service levels are consistently achieved and contractual agreements met.

Key Areas of Responsibility:
The main duties of the Service Coordinator include the following:Proactive planning, prioritizing, and assigning all outstanding work order tasks for Customer Engineers, ensuring the prompt delivery of service to meet our contractual terms and conditionsMonitoring and controlling all outstanding work orders within specific geographical areas as assigned including resources and parts.Identifying and escalating to the Team Leader or the Territory Manager, or the correct person, any situation that will cause a work order to exceed the specific contractual response or fix time.Movement of engineers across territory boundaries is necessary to fill any skill or resource shortfall.Performing predefined start and end of day processes within the CALL MANAGEMENT.Recording any requested information for customer complaints referred by any outside source and managing escalations as defined.Maintaining effective and timely communication with engineers, obtaining regular progress updates for outstanding work orders, and handling all messages that are required to be transmitted to CEs within the territory.Providing a central point of communication for engineers and handling any incoming telephone messages that may require to be transmitted to the engineers within the territory.Utilizing information provided by Territory Managers to maintain the current duty roster/CE schedule, record all incidents relating to CE availability, sickness, holidays, and planned work commitments. Regularly inspecting any holiday and absence tools used by the Territory Managers.Escalating to the team leader and territory manager when available CE resource levels fall below the determined specified limit and reporting daily records regarding CE availability and workload.Ensuring the correct and timely closure and completion of all work ordersAt call closure, verifying entitlement of the correct serial number for the device being repaired, and ensuring correct bill type is included in each call to ensure that all cash and charge revenues are billed, except where automatic closure by the CE is available.Provide parts management/coordination (working with Logistics for SLAS) as assignedFollow Global Call Management tools, process and procedures as documented and posted in GP&S

Scope
Proactively plans, prioritizes, and assigns all outstanding work order tasks for Customer Engineers and ensures the prompt delivery of service to meet our contractual terms and conditions

Work Environment
The work environment may require rotation in work hours, weekend or holiday hours, and/or extended hours, as needed, to accommodate 7 X 24 operationsThe position involves prolonged periods of PC and telephone usage.The Service Coordinator is accountable for continuously receiving and handling high volumes of work ordersThe Service Coordinator works in a team environment and interacts with multiple internal customers.

Reports to the CALL MANAGEMENT Team Leader Education and Background Education and Experience Requirements
Graduate in any discipline with two to three years experience in the area of Coordination customer Service and Support preferredBasic PC literacyKeyboard proficiencyUnderstanding of geographical areas and ability to utilize mapping tools for assigning work ordersUnderstanding of Windows-based applications/toolsRelationship building skillsExcellent communication skills, verbal and written as well as listening skills"