Posted:1 week ago|
Platform:
On-site
Full Time
In this role,
As a Proposal QA, you will be responsible to ensure every proposal (RFP/RFI responses, decks, and submission packages) meets ASGN's standards for accuracy, compliance, brand consistency, and on-time delivery. This role partners with Proposal Writers, Proposal Analysts, Sales Enablement, and SMEs to run structured QA checks, enforce templates and style guides, and continuously improve the end-to-end proposal process. The Proposal QA also maintains checklists, conducts pre-flight reviews, and drives corrective actions and training to lift win rates and reduce rework.
Responsibilities
Quality Standards & Checklists: Own proposal QA checklists covering compliance (RFP requirements), brand guidelines, data accuracy, and formatting keep templates and style guides current.
PreFlight Reviews: Conduct structured reviews at kickoff, draft, and final stages validate section completeness, citations, pricing tables, and attachments flag risks early.
Compliance & Documentation: Coordinate completion of vendor onboarding forms confirm consistency across all documents.
Content Integrity: Verify facts, credentials, case studies, and customer references ensure approved boilerplates are used and updated.
Formatting & Brand Consistency: Enforce templates (deck and document), styles, accessibility, readability, and visual standards partner with design for layout issues.
SLA & Intake Alignment: Track QA tasks against proposal SLAs and intake cases ensure deliverables meet timelines and pass gate checks
Continuous Improvement: Partner with the Proposal Data Analyst to drive rootcause analysis on defects document playbooks, SOPs, and QA best practices maintain a reusable QA toolkit.
Tools & Repositories: Maintain the proposal content library and QA artifacts (templates, checklists, macros) collaborate in Teams/SharePoint to ensure singlesource truth.
Qualifications we seek in you!
Minimum Qualifications
Good years in proposal management, quality assurance, technical writing, or sales enablement.
Demonstrated experience in RFP/RFI submissions & proposals
Strong command of style guides, accessibility standards, and brand governance.
Proficiency with MS Office (Word, PowerPoint, Excel) collaboration tools (Teams/SharePoint)
Exceptional attention to detail, organization, and crossfunctional communication skills ability to manage multiple deadlines.
Preferred Qualifications
Experience partnering with Proposal Analysts on dashboards and quality metrics ability to interpret data trends and recommend improvements.
Familiarity with content libraries, templating tools, and automated QA checks (macros, proofing, accessibility plugins).
Exposure to GenAIassisted proposal tooling (e.g., prompt libraries, AI drafting) with emphasis on humanintheloop quality controls.
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