Senior Manager - Billing - Projects

Purpose/Objective

Verification’s and processing Invoices as per Contract provisions, review & processing of Change requests(CAR's)/Change Notices, EOT, Document Database management, tracker updation’s, qty take-off’s, Contract Closure etc.

Key Responsibilities of Role

1) Timely Technical review, verification, and certifications of Contractor’s/ Agency’s Progressive & Final payment Invoices for all types of Contracts (item rate/ lumpsum) under EPC & Non-EPC works. Review of Supply/Works/import bills, in line with set procedures & process. Review of reconciliation of FIM/EIE materials for wastage, attic stocks. 2) Good understanding of Contractual requirements and ensuring proper documentation/ Supporting’s in place during invoice processing. 3) Processing Change Requests/EOT’s to Procurement & Contracts dept for amendments. 5) Reviewing of Bank Guarantee’s required as per Contract : Advance Bank Guarantees (ABG’s) & Performance Bank Guarantees (PBG’s), Retention Bank Guarantees (RBG’s) in co-ordination with Contracts department for processing of Invoices. Reviewing of Insurances required as per Contract in co-ordination with Contracts department for processing of invoices 6) Verifying HOTO document/checklist for issuance of Work Completion Certificates, Final Stage Payment release, review & processing of Retention Release, Defect rectification certificate. 7) Database Management- Updation of department established trackers & maintaining an effective document management for data archives in future. 8) Effective coordination & communication with internal & external stakeholders. Assisting Contracts department for preparing contractual communications/letters with stakeholders. 9) Follow-up with Finance/BU Team for Contractor payment related matters. 10) Creating SES sheet as per work breakdown structure(WBS) and coordinating with SAP coordinator for creation of SES, PR’s , GRN’s, checklist, NIS etc. Assisting SAP coordinator in all SAP activities. 11) Providing support during Audits , necessary compilation of auditor requested documents & ensuring closure of Audit observations, if any.

Technical Competencies

Sound Engineering background,contract Administration,Project Documentation,quantity surveyor

Qualifications and Experience

Educational Qualifications: • B. E. (Civil) / B.Tech (Civil) from a reputed university/institute/college. Required Experience (Incl. no. of years) / Exposure: 1. A minimum of 10-12 years working experience preferably in Billing, Quantity Surveying & Project Construction. 2. Shall have experience in Execution, Quantity Surveying, Planning, Contract Administration, Project Documentation, Contractor & Supplier Invoice Certification at project site with basic knowledge of Taxation. 3. MS Office (Excel, Word, PowerPoint) is mandatory. 4. AutoCAD & SAP knowledge will be added advantage. Technical / Functional Skills Required: Sound Engineering background, knowledge of Contracts, Technical Specifications & Standard Codes, Functional skills to have core behavioral competencies viz. analytical, problem-solving ability, faster & effective decision making & leadership skills.