Senior Finance Executive

Position Overview:

We are seeking highly motivated, detail-oriented, and independent finance personnel who will be working out of our warehouses to join our team. This unique role serves as a crucial link between our Operations, Finance, and Administration departments. You will be responsible for end-to-end store management, ensuring inventory accuracy through regular cycle counts, and facilitating a smooth and timely invoice validation and submission process.

Key Responsibilities:

1. Store and Inventory Management:

• Oversee the receiving, inspection, storage, and dispatch of all materials, equipment, and finished goods.
• Maintain accurate and up-to-date records of all inventory movements using our ERP/inventory management system.
• Implement and manage an efficient warehouse layout to ensure optimal space utilization and easy access to stock.
• Conduct and lead regular cycle counts and periodic physical stock verification exercises.
• Investigate and resolve any stock discrepancies in a timely manner, reporting findings to management.
• Ensure proper handling and storage of materials to prevent damage, spoilage, or obsolescence.
• Report any exceptional events / items in the store to warehouse manager and finance manager

2. Invoice Validation and Financial Coordination:

• Receive and meticulously validate supplier invoices against Purchase Orders (POs) and Goods Receipt Notes (GRNs).
• Verify the accuracy of invoiced quantities, specifications, and pricing, flagging any discrepancies for resolution.
• Verify the accuracy of attendance registers, trip sheets, job work sheets and other related input documents such that they are consistent with the service invoices which have been raised.
• Liaise directly with the procurement, operations and finance teams to resolve issues related to incorrect invoicing or material delivery.
• Prepare documentation and formally submit validated invoices to the Finance department for payment processing, ensuring all deadlines are met.
• Maintain a clear and organized record of all submitted and pending invoices, and track their payment status.

3. Inter-departmental Coordination:

• Act as the central point of contact for all matters concerning warehouse stock and related invoices.
• Effectively coordinate with the Operations team to understand their material requirements and ensure timely availability.
• Communicate proactively with the Finance team to provide clarity on invoices and support the accounts payable process.
• Collaborate with the Administration team on logistics, vendor management, and facility upkeep.
• Generate and circulate regular reports on stock levels, inventory aging, consumption patterns, and invoice status to relevant stakeholders.
• Manage documentation for compliance and internal/external audits.

Required Qualifications & Skills:

• Education:

  Bachelor's degree or Diploma in Commerce, Supply Chain Management, Business Administration, or a related field.

• Experience:

  2 years of proven experience in a warehouse, storekeeping, or inventory control role. Direct experience involving invoice validation is highly preferred.

• Technical Skills:

• Proficiency in using ERP systems (e.g., SAP, Oracle, Tally) and inventory management software.
• Strong command of Microsoft Office Suite, particularly MS Excel, for data analysis and reporting.

• Core Competencies:

• Independent Worker:

  A proactive self-starter who can manage their workload and responsibilities with minimal supervision.

• Attention to Detail:

  Meticulous and precise in both physical stock management and financial document verification.

• Problem-Solving:

  Ability to identify issues, analyze root causes, and implement effective solutions.

Desirable Qualifications:

• Experience working in a manufacturing, retail, or logistics environment.
• A basic understanding of accounting principles related to procurement and accounts payable.
• Certification in inventory management or supply chain logistics.