Senior Executive HR & Administration

Role & responsibilities

HOUSEKEEPING MANAGEMENT

• Day-to-day maintenance of the housekeeping activity
• Effective management of housekeeping services and oversight of housekeeping staff
• Ensure Internal and External Housekeeping for the upkeep
• Monitoring Inventory and Distribution of Housekeeping Material
• Morning time coordination with the HK Supervisor
• Maintain the housekeeping activity on a daily, weekly, and monthly basis
• Monsoon Planning
• Daily check all the company's inside and outside areas
• Follow up with the Purchase department for HK Material and maintain the stock
• HK inventory management, housekeeping issues are resolved on a day-to-day basis within the timeline
• Resolve the repair and maintenance work
• Scrap Management

HORTICULTURE MANAGEMENT

• Effectively manage horticulture services
• Take a daily round and ensure proper landscaping

PEST CONTROL MANAGEMENT

• Monitoring of Effective management of Pest Control Service to mitigate CGMP guidelines along with GH and other properties
• Timely Update: Standard Procedure of Pest Control with the Quality team

CANTEEN MANAGEMENT

• Monthly Menu Planning and cafeteria committee meeting
• Monthly kitchen audit
• General Guest food management, VIP Guest food management
• Food safety and canteen cleaning work, to make a good environment
• Maintain hygienic safety in canteen premises
• Waste food management,
• Ensure and verify Billing and payment, Agreement renewal
• Ensure and check food Quality as per the standard.
• Resolve canteen-related issues through the canteen committee and RAY
• In canteen premises, Repair & Maintenance management

TRAVEL MANAGEMENT

• The employee raises the travel request in the cab management system and allocates a cab promptly
• Vendor bill process, Reimbursement process, and increase savings
• Ticket Booking (AIR, TRAIN, BUS)
• Coordination with the Hotel, Guest, and ticket with the service provider

TRANSPORT MANAGEMENT

• Daily check the cab and logbook
• Day-to-day handling of vehicle inspection, checking the first aid kit, and other related items.
• Check the Vehicle insurance certificate
• Check the driver grooming part
• Quarterly basis, check the vehicle service report
• Handling employee complaints and resolving the problem
• Monitoring of the Effective management of the Employee and visitor Transport facility
• Ensure and verify Billing and payment, along with Agreement renewal

GUEST HOUSE:

• Guesthouse arrangement
• Timely allocation of the Guest House
• Weekly visit to the Guest House
• GH Housekeeping Management
• GH kitchen monitor
• Monthly Menu Plan
• GH material procurement and invoice process
• TV and Wi Fi recharge
• GH Staff Management
• Resolve the Guest query
• GH Maintenance
• Calculate per per-month cost and maintain the MIS
• GH Asset Management

VENDOR MANAGEMENT

• Vendor management (Coordinating all vendors for the smooth operations)
• AMC, PO, WO, and Billing Process
• Ensure vendor performance evaluation as per the agreement and checklist, quarterly
• Contract agreements with all vendors and timely renewals.
• Ensure statutory compliance with all vendors

ASSET MANAGEMENT

• Company Employee Seating
• Inventory tracks are maintained, ensuring proper Asset Database and budget approval
• Timely procurement of required assets, asset codification, maintenance of the asset register, and disposal of scrap assets.

Preferred candidate profile

Educational Qualification:

Experience: