Senior Coordinator - Third Party Agency Controlling

• Main Objectives of this position: Record the financial status and monitor the development of the company from a management and financial accounting point of view for the Third-Party Agencies in Region Middle East
• Function and duties To manage and oversee the following Regional Agency related tasks completed within guidelines and support Regional Agency Team in Regional Middle East.
  

Agency

Accounting

• CPR preparation and finalization OUFC Report Monitoring
• Co-ordination with RME third Party Agencies, QSC and Areas
• Monitoring Cost for Agencies and Prevent Revenue Leakage
• Commission / Box Fees Calculation & Checking
• Audit performance of Hapag-Lloyd Revenue vs Agent invoices and Receipts
• Checking the accuracy/approval of Direct Postings/MIRO Documents (KR/MIRO documents) Clearing ZFAR Accounts for Agency Countries at the month end
• Release the documents for payment through Payment Runs for the Agency countries MRBR Clearing
• Clearance of all Suspense Accounts Transport Exception follow up and clearance RADM0102 Report Monitoring
• Open Work Orders Monitoring VAT Posting
• Bank Guarantee exposure review & timely renewals.
• Monthly Agency performance call (Area, Agent, QSC & RME 3PA Controlling)
• Quarterly BA call with Area
• Vendor balance confirmation follow-up with Agency / Vendors.
  

• ICCL (Internal Control Checklist)
• Local Charge, DND tariff verification with HL Website
• Handling of Monthly, Quarterly and Year End Closing Activities
  

• Carry out ad hoc analysis for monthly and quarterly closing.
• Support Areas with Agency Management Reporting and Decision Making
• Support Management on Assigned Tasks, Presentations and Special Projects.
  

Qualifications and Technical Job Requirements:

• Minimum professional qualification in accounting with good academic track record (bachelor’s degree in accounting and master’s will be an advantage
• Minimum 5 years of experience, preferably in shipping industry
• Exposure to ERP environment, preference shall be given to persons with minimum 2 years of experience in SAP.
• Strong MS Office skills. (Advance Skillsets Preferred)
• Project Management Skills.
  

Success Criteria for Position

Communication/Organization

Skills

• Communicative and ability to take initiative
• Good command of written and spoken English
• Effective time management and planning skills
• Professional ability to interact with other functions
• Systematic and efficient way of working
  

Values / Behaviors

• Positive attitude, can do attitude
• Proactive
• Energetic and good team spirit
• Enthusiasm
• Commitment to task