Job
Description
We are seeking a proactive and organized Administrative Executive to manage a wide range of administrative and operational duties. The ideal candidate will be responsible for coordinating end-to-end travel arrangements, maintaining organizational data, managing infrastructure, and leading the security and housekeeping teams to ensure a safe, clean, and efficient working environment. Office Upkeep : Ensure cleanliness, maintenance of office facilities, and a pleasant work environment. Team Supervision : Oversee housekeeping, security, and admin staff; manage daily tasks and monthly supplies. Event Hospitality : Organize office events, and arrange snacks, lunch, and travel for employees and guests. Petty Cash Budgeting : Track petty cash, assist with budgeting, and prepare monthly admin/finance/IT reports. Vendor Procurement : Handle procurement by comparing vendor quotes, preparing POs, and managing vendor relations. Bills Payments : Verify and process bills, monitor payment cycles, and coordinate with finance. Logistics : Manage couriers, inward/outward materials, assets, and ID/access/parking cards. Compliance : Ensure adherence to admin, ISO, and ISMS compliance, and maintain records. HR Support : Support onboarding, leave tracking, payroll inputs, and assist other departments as needed. Professional Attributes : Be proactive, solution-oriented, cost-conscious, and serve as a central info hub. Travel Management: Plan and coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, local transport, and visa processing . Data Maintenance: Maintain up-to-date records for administrative functions such as employee databases, office inventory, vendor contacts, and asset management. Required Skills and Qualifications: Bachelor s degree in Business Administration, Management, or related field. 4-8 years of experience in office administration or facility management. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in MS Office Suite and office management tools.
