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Jones Lang LaSalle (JLL)
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Admin Assistant

Admin Assistant

Jones Lang LaSalle (JLL)

3 - 5 years

4 Lacs

mumbai

Posted:3 hours ago| Platform:

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Skills Required

procurement claims travel management artificial intelligence support services office administration investment management operations commercial real estate logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

Key Responsibilities -

Executive Support

Manage executive calendars, schedule meetings, and coordinate complex travel arrangements for leadership team
Provide day-to-day coordination and administrative support to ensure seamless operations
Prepare meeting materials, take minutes, and follow up on action items
Handle confidential information with discretion and professionalism

Office Administration

Oversee comprehensive office administration including vendor management and contract coordination
Manage facilities support, ensuring optimal working environment and infrastructure maintenance
Coordinate logistics for office operations, equipment procurement, and space management
Maintain accurate documentation and filing systems, both physical and digital

Compliance and Travel Management

Handle FRRO (Foreigners Regional Registration Office) compliance and documentation
Process visa applications, renewals, and related immigration documentation
Manage travel bookings, including flights, accommodations, and ground transportation
Process expense claims and ensure adherence to company policies and procedures
Maintain compliance with local regulations and company guidelines

Expat Support Services

Provide comprehensive support to expatriate employees in India
Assist with housing arrangements, lease agreements, and accommodation setup
Coordinate relocation services including moving, settling-in assistance, and local orientation
Address daily operational needs such as banking, utilities, local registrations, and emergency support
Serve as cultural liaison and provide guidance on local customs and procedures

Required Qualifications

Bachelors degree or equivalent experience
Minimum 3-5 years of administrative or executive assistant experience
Strong organizational and time management skills
Excellent written and verbal communication abilities
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with travel coordination and expense management
Knowledge of visa processes and FRRO procedures preferred
Experience supporting international employees or expat services is advantageous

Key Competencies

Exceptional attention to detail and accuracy
Ability to handle multiple priorities and work under pressure
Strong problem-solving and decision-making capabilities
Cultural sensitivity and adaptability
Discretion in handling confidential information
Proactive approach with minimal supervision required
Strong interpersonal skills and professional demeanor

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