Senior Administrative Project Specialist

Job Description

Responsibilities Facility Administration & Maintenance Oversee the administration, maintenance, and upkeep of the office facility Manage new infrastructure development and ensure timely execution of projects Coordinate and supervise facility maintenance activities, including repairs and upgrades Vendor & Contract Management Handle maintenance contracts and facility service agreements Manage vendor relationships, procurement processes, quotations, invoices, and payments Coordinate with the finance team for vendor payments and compliance Expense & Procurement Management Track and process all facility-related expenses efficiently Own procurement for office infrastructure, excluding IT assets Maintain inventory and tracking of facility fixed assets (non-IT) Office Operations & Supplies Management Ensure smooth daily operations of the office facility, managing the facility team Oversee procurement and distribution of office supplies (business cards, stationery, etc ) Support annual financial audits related to facility expenses Workforce & Compliance Management Supervise contractor staff, including facility admin, front desk personnel, housekeeping, pantry, and security staff Liaise with accounts for employee reimbursements and vendor bill payments Qualifications Bachelors degree (Any stream), with 60% or above is mandatory 8-10 years experience in facility management or office administrator is mandatory Strong communication skills and ability to work across teams is mandatory A proactive attitude and excellent problem-solving skills Experience in coordinating office fit-out or major improvements will be preferred Experience in leading or mentoring team members will be preferred Lutron Electronics position as the worldwide leader in innovative lighting control and shading solutions has enabled consistent, annual growth Our company has cultivated a reputation of unsurpassed quality, a broad range of technologies and product offerings, and a strong commitment to servicing our worldwide customers This has allowed the company to invest in developing new technologies and services, expand our technical capabilities and global presence, and to find and retain the best talent Build your career with Lutron where you will enjoy competitive compensation and benefits while exploring many options for continued growth and education Make a difference every day in our dynamic, people-centric, technology-driven organization For more information, view our website at wwwlutroncom Lutron Electronics is an Equal Opportunity - Affirmative Action - Employer We welcome qualified, motivated applicants regardless of race, color, religion, sex, national origin, age, disability or genetics Facility Administration & Maintenance Oversee the administration, maintenance, and upkeep of the office facility Manage new infrastructure development and ensure timely execution of projects Coordinate and supervise facility maintenance activities, including repairs and upgrades Vendor & Contract Management Handle maintenance contracts and facility service agreements Manage vendor relationships, procurement processes, quotations, invoices, and payments Coordinate with the finance team for vendor payments and compliance Expense & Procurement Management Track and process all facility-related expenses efficiently Own procurement for office infrastructure, excluding IT assets Maintain inventory and tracking of facility fixed assets (non-IT) Office Operations & Supplies Management Ensure smooth daily operations of the office facility, managing the facility team Oversee procurement and distribution of office supplies (business cards, stationery, etc) Support annual financial audits related to facility expenses Workforce & Compliance Management Supervise contractor staff, including facility admin, front desk personnel, housekeeping, pantry, and security staff Liaise with accounts for employee reimbursements and vendor bill payments