Senior Administrative Assistant

What we’re looking for

A highly skilled, organised, and proactive Executive/Office Assistant to provide essential support to India center head and India leadership team in ensuring smooth day-to-day administrative operations and making SurveyMonkey’s Bengaluru office a vibrant workplace. Someone who is passionate about providing administrative support to the India centre head, managing their calendar, handling confidential communications, preparing presentations, coordinating travel arrangements, and acting as a primary point of contact for internal and external stakeholders, ensuring seamless operations and efficient use of the leadership team’s time while maintaining strict confidentiality.

What you’ll be working on

• Provide administrative support to executives and India leaders.
• Manage calendars, schedule meetings, meeting minutes, and coordinate travel arrangements.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle confidential and sensitive information with discretion and professionalism.
• Organize and maintain physical and electronic filing systems.
• Coordinate daily meals and snacks services in the office.
• Plan and coordinate events, meetings, and conference calls, including logistics and materials.
• Track and manage departmental budgets, expenses, and purchase orders.
• Serve as a liaison between departments and external stakeholders.
• Act as first point of contact for all external clients and vendors visits
• Assist with onboarding and training of new administrative staff as needed.
• Handle postal mailing and deliveries
• Perform other administrative duties as assigned.

We’d love to hear from people with

• Minimum 8 years prior administrative and/or office management experience
• Excellent verbal and written communication abilities
• Proficient with Microsoft Office and Google Office Suite 
• Proven project management and prioritization skills
• Self-motivated and trustworthy, able to work with minimal supervision
• Strong attention to detail
• Excellent organizational skills
• Strong client-facing, interpersonal communication skills
• Team player; always open to helping colleagues
• Associate degree; Bachelor’s degree preferred
• Familiarity with Kannada language preferred
• Familiarity with basic accounting processes preferred

As such, this opportunity is hybrid and requires you to work from the SurveyMonkey office in Bengaluru 3 days per week.