Senior Accounts Officer

Role & responsibilities

The Senior Accounts Officer will be responsible for managing the financial systems of VOICE 4 Girls, ensuring compliance with statutory regulations and donor requirements, and providing strategic financial insights to support decision-making. This role requires a detail-oriented professional with strong accounting expertise, experience in NGO financial management, and the ability to oversee multiple donor-funded projects simultaneously.

Key Responsibilities

1. Financial Management & Accounting

• Maintain accurate and timely books of accounts, ledgers, and reconciliations.
• Oversee day-to-day financial transactions including vouchers, receipts, payments, and journal entries.
• Prepare monthly, quarterly, and annual financial statements for management review.
• Monitor budget utilization and ensure effective financial controls across projects.
• Coordinate with the Banks for smoother processing of payments.
  

2. Budgeting and Donor Fund Management

• Develop annual organizational and program budgets in collaboration with leadership and program teams.
• Track donor disbursements and project-wise expenditures as per grant agreements.
• Prepare and submit donor financial reports with accuracy and timeliness.
• Support proposal development with realistic and compliant financial planning.
  

3. Compliance & Audit

• Ensure compliance with FCRA, Income Tax, TDS, PF, ESI, and other statutory regulations.
• Assist in the filing of statutory returns including FCRA annual returns, TDS, Income tax returns and other filings.
• Coordinate with internal, statutory, and donor auditors; prepare audit schedules and reconciliations.
• Ensure compliance with the internal financial controls, to safeguard organizational resources.
  

4. Payroll and Employee Benefits

• Manage monthly payroll processing, including statutory deductions (PF, ESI, TDS, PT).
• Maintain records of employee advances, loans, reimbursements, and settlements.
• Ensure timely disbursement of salaries and staff benefits.
• Preparation and issuance of monthly payslips, Form 16 and other relevant documents to staff/consultants.
  

5. Systems, Processes and Support

• Maintain proper documentation and filing of financial records (physical and digital).
• Improve efficiency of accounting systems and financial reporting processes.
  Train and support program/field teams on financial compliance and reporting requirements.
• Serve as a financial liaison with banks, auditors, donors, and government agencies.
  

Preferred candidate profile

Qualifications and Experience

• Bachelors/Master’s degree in Commerce, Accounting, Finance, or related field.
• Minimum 5 years of accounts/finance experience, with at least 3 years in an NGO or donor-funded project environment
• Strong knowledge of FCRA, Income Tax, TDS, PF, PT and other NGO compliances.
• Proficiency in Tally Prime, MS Excel, and financial reporting tools.
• Experience in handling multi-donor reporting and audits.
  

Skills and Competencies

• Strong analytical, numerical, and problem-solving skills.
• Excellent knowledge of accounting principles and financial management.
• Attention to detail with high standards of accuracy.
• Ability to prioritize and manage multiple tasks under tight deadlines.
• Strong interpersonal and communication skills.
• Commitment to VOICE 4 Girls’ mission of empowering adolescent girls and creating gender-equitable communities.