Secretary To Managing Director

Key Responsibilities:

Executive & Administrative Support

• Act as the primary point of contact between the MD and internal/external stakeholders.
• Manage the MDs calendar, schedule meetings, and organize appointments effectively.
• Draft, review, and manage correspondence, reports, presentations, and other documents.
• Maintain confidentiality and handle sensitive matters with discretion.
• Organize and maintain files, records, and databases for efficient information management.

Travel & Logistics Management

• Plan and coordinate domestic and international travel arrangements including flights, hotels, visas, and transportation.
• Prepare detailed travel itineraries and ensure all logistics are well arranged.
• Handle expense reports and reimbursements related to travel and other activities.

Day-to-Day Operations

• Assist in coordinating daily tasks and ensuring smooth execution of MD’s personal and professional commitments.
• Handle incoming calls, emails, and inquiries on behalf of the MD.
• Liaise with departments to follow up on pending tasks, projects, and deliverables.
• Manage office supplies, vendors, and other operational requirements as directed.

Meeting & Event Coordination

• Organize board meetings, staff meetings, and other key events.
• Prepare agendas, record minutes, and ensure timely follow-up on action points.
• Assist in organizing conferences, workshops, and corporate gatherings.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Proven experience (3–7 years) as a Secretary/Executive Assistant to senior management.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.
• Ability to handle pressure, prioritize tasks, and work with minimal supervision.
• High level of professionalism, integrity, and discretion.